Manager, Procurement Applications

4 weeks ago

Singapore Hilton Full time

The role of Manager, Procurement Applications - Asia Pacific (APAC) is to support the deployment of Procure-to-pay (P2P) systems, help enhance the procurement systems used by properties and assist with the new Furniture, Fixtures & Equipment (FF&E) platform used in APAC.

What will I be doing?

As the Manager, Procurement Applications - APAC, you will be responsible for performing the following tasks to the highest standards:

Deployment

Oversee and actively engage in the procurement system application rollout for properties in APACEnsure that project management tasks are performed in an organized manner that enables successful and timely deploymentProvide expertise to ensure processes are in place to identify requirements and manage content data as related to suppliers, classifications, taxonomy schema, business attributes and setup within procurement systems (such as BirchStreet, CHECK by Moreton Bay Technologies and the Source & Go platform)Onsite property visits prior to, during and after Go Live and for the first month end support may occur

On-going Support

Ensure all user/ supplier queries relating to procurement applications originating from properties in APAC are resolved in a timely mannerConduct regular meetings with project stakeholders to obtain update on status of submitted user/ supplier queriesProvide guidance on complex queries and devise a path to resolution with appropriate team membersSupervise property team members after new system implementations by identifying requirements, validating initial data files and correct tax treatment set up, developing test scripts, testing and trainingEnsure all relevant interfaces with existing systems/ vendors are functional and information is transferred accurately and in a timely mannerReview and track communications for stakeholders regarding system enhancements, upgrades and queries including project tracking record (PTR) follow upDevelop training schedule and material and assist to train users on existing systems to improve efficiency in day-to-day operationsCoordinate with level 1 support to internal customers on Hilton's back-office system inclusive of problem detection, determination, troubleshooting, issue resolution and escalation, as necessary

Process Improvement

Participate in the continued planning and development of technology-based solutions to enhance cost-savings, spend compliance, data management and integrationsEstablish repeatable processes and procedures to deploy and support procurement system enhancements to the propertiesBecome the recognized regional expert for deployed procurement solutions, supplier data management, spend -and savings planning and reportingPrioritize enhancements to existing systems and processes and communicate initiatives to all stakeholdersIdentify training needs and develop training methodology to be shared with team members. Oversee development of training material that can be shared amongst team members and customized for properties as neededStreamline business processes to maximize efficiency and effectiveness within the department

Reporting

Perform analysis of procurement activities to identify trends, document enhancement requirements and provide management with timely reportsCreate, analyze and summarize ad-hoc reports as requested by users/ leadership

Leadership

Build relationships among APAC HSM and other department's leadership to keep abreast with sourcing strategic initiativesEstablish close communication links with the various stakeholders – Procurement, Finance, Accounting, IT, Field Operations, Hotel teamsManage effective working relationships with vendors and suppliersManage departmental processes and procedures to ensure strategies and directives of departments are carried out in accordance with department and company objectives

What are we looking for?

A Manager, Procurement Applications - APAC serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

Solid leadership skillsAbility to work in a team oriented, collaborative environmentDemonstrated competence to manage multiple priorities and follow through on tasks to completionWork attitude that exhibits flexibility, drive, good judgment, dependability, and ambitionsHigh degree of demonstrable computer skillsAdept at communicating complex ideas and concepts in a manner that is easily understood across the organizationExcellent interpersonal skillsExceptionally self-motivated and directedKeen attention to detailSuperior analytical, evaluative, and problem-solving abilitiesGrowth demonstrated in continuous ongoing education and training in applicable topics

Required Qualifications

BA/ BS/ Bachelor's Degree5 to 7 years of related experience3 years of procurement or supply management experience, functional knowledge of purchasing systems (BirchStreet, Sun Purchasing & Inventory, Check SCM and EAM, Fidelio, etc.), and MS Suite experienceKnowledge in Power BI and Power AutomateTravelling between 50 to 60%

Preferred Qualifications

7+ years of related experience5+ years of procurement or supply management experience, functional knowledge of purchasing systems (BirchStreet, Sun Purchasing & Inventory, Check SCM and EAM, Fidelio, etc.), and MS Suite experience

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

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