Marine Personnel Officer

2 weeks ago


Singapore WILHELMSEN SHIP MANAGEMENT SINGAPORE PTE. LTD. Full time

Main Responsibilities:

Financial:

  • To check the Port Agents disbursement accounts for accuracy and code them for registering in the system.
  • To check Manning Agent disbursement accounts for accuracy and code them if necessary.
  • To assist Crew Manager in budget followup of manning clients.

Planning:

  • To coordinate the planning process needed to achieve the long term planning of staff on board vessels.
  • To liaise with vessels, manning centers and agents in relation to the planning process.
  • To liaise with manning centers and get nominations for the required slots and forward them after screening to the Vessel Managers/Clients for approval.
  • To ensure relievers are planned for the staff in time as mentioned in GIMS.
  • To inform Master of the intended crew changes and ensure the manning agents arrange the crew change as required.

Crew Joining Formalities:

  • To ensure all joiners comply with mandatory certification requirements.
  • To liaise with Manning Agents/Officers in order to get fulltime certificates before the CRA expires.
  • To ensure joiners comply with requirements of the vessel specific checklists.
  • To ensure embarking and disembarking of seafarers is well coordinated with Port Agents, Travel Agents, clients and vessels.
  • To arrange pickup, hotel, dropoff of staff coming to the office for briefing.

Training:

  • To ensure staff join with the training and courses as per the vessel specific Training Matrices.

Travel:

  • To stay in close contact with the vessel and port agents and keep the manning agents informed about vessel schedules.
  • To coordinate travel arrangements of all joiners and off signers with the vessel, travel agents and manning center, to ensure the staff join and depart as per schedule.

Crew Management Database - CMS:

  • Ensure the CMS is kept updated at all times.
  • Coordinate with the CMS Coordinator for following up with manning agents and centers to maintain accurate records.

Support Functions:

  • Coordinate sending of crew mail to the vessels.
  • Ensure vessel takeover and hand over is coordinated as mentioned in GIMS under direction of the Crew Manager.
  • Check with vessel managers, regarding registration and filing of medical & compassionate ground sign off cases.
  • Followup medical sign off cases till persons are repatriated to home country.
  • Collate invoices of P&I cases.
  • Organizational interface.
  • Interact with other departments in WSM and WMS as per guidelines in the governing documentation.
  • Liaise with manning agents for the crewing activities of the vessels in the group.

Focus Areas Under Current AOP:

  • Assist in achieving goals and targets as mentioned in the WSM AOP, as directed by the Crew Manager.

Qualifications:

  • Seafaring background with experience as a Second Officer/Third Officer or Third Engineer/Fourth Engineer with 2 years experience.
  • If not with seafaring background then must possessed similar experience in a marine crewing related sector.
  • With good verbal & written English communication skills.

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