Information Management Officer

2 weeks ago

Singapore Halcyon Knights Full time
Position Description

Information Management Consultant Why work with us


We're building a public education system which is genuinely recognised as world-class - where every preschool and school is great and where there is growth for every child and student.

We are one team, statewide.

Everyone in public education works together, united behind our vision because what we're doing today will improve the futures of children in South Australia.

We're making a difference so South Australia thrives.

Our values

We are part of the South Australian public sector and share the values of:

SERVICE

PROFESSIONALISM

TRUST

RESPECT
COLLABORATION & ENGAGEMENT

HONESTY & INTEGRITY

COURAGE & TENACITY

SUSTAINABILITY
We proudly service the community

and the South

Australian Government.

We strive for excellence.

We have the confidence in the ability of

others.

We value every

individual.

We create solutions together.

We act truthfully,

consistently, and fairly.

We never give up.

We work to get the best results for current and

future generations of

South Australians.

About this role


The Information Management Consultant is responsible for effective records and information management advice to Education staff and Sites in accordance with legislative requirements and departmental policies and procedures.

The Consultant ensures consistency and integrity of the storage, disposal and life-cycle management of records and information in the department's Electronic Documents and Records Management System (EDRMS) and various bespoke line-of-business systems.

Position title Information Management Consultant

Classification ASO5

Division Office of the Chief Operating Officer

Directorate Customer and Information Services

Location 31 Flinders Street, Adelaide, with flexible working

arrangements available

Reports to Team Leader, Information Management

Direct reports Nil

Position description | 2

Role description date February 2023

What you will do (key outcomes)

  • Responsible for the sector-wide disposal program and destruction of official records to ensure
legislative compliance with the State Records Act 1997, Information Management Strategy and

to digital records.

  • Liaising and networking with intra/interstate information and records management authorities and
other stakeholders with involvement in information management.

  • Maintaining high quality information, auditing, reporting and user documentation in information
management.

  • Investigating operational tools including Business Classification Schemes, Disposal Schedules and
Thesauri.

  • Delivering training modules across the Department for Education offices and Education sites to
ensure compliance with relevant information and records management legislation and compliance

strategies.

  • Developing recommendations that detail specific information and records management
improvements and strategies to senior management.

  • Provision of advice to a diverse range of clients and stakeholders relating to information and records
management practices and procedures, including identifying business process improvements by way

of digital transformation.

  • Contribute to maintaining a safe and healthy work environment by taking personal accountability by
identifying and reporting incidents, hazards and injuries in accordance with Department for Education

policy & procedure, and cooperating and complying with reasonable instructions of Department for

Education line management and WHS Officers.

The capabilities you will bring (key competencies)

  • Demonstrated experience in working effectively under limited direction, and to prioritise and manage a diverse range of tasks to achieve objectives within a changing and challenging work environment.
  • Experience in developing and implementing information governance and compliance strategies, including digital transformation business improvements and processes.
Position description | 3

Destroy Records processes and digital information management.

  • Demonstrated experience in the development and delivery of clear and appropriate information, documents, training materials and ability to train staff at all levels.
  • Excellent interpersonal and written and verbal communication skills including proven ability to negotiate effectively with a broad range of staff and stakeholders, work cooperatively in a team environment.
  • Knowledge and understanding relevant legislation including the State Records Act 1997 (and related strategies, standards and guidelines), Information Privacy Principles and South Australian Cyber Security Framework.
  • Demonstrate knowledge and commitment to promoting and creating a safe and inclusive work environment; and the legislative requirements of Equal Opportunity and Work Health and Safety legislation.

DESIRABLE
Business analyst related experience supporting the implementation of EDRMS, including digital strategies and solutions.

Who you will work with (ke

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