Legal Secretary

2 weeks ago

Singapore Office Secretaries Full time

POSITION:

The Legal Secretary performs a broad range of secretarial, document processing and administrative support to attorneys and clients where superior client service is emphasized and practiced.

May assume responsibility for special projects and have some client contact. This position requires knowledge of legal terminology and procedures, and applicable technology. PRIMARY FUNCTIONS AND

RESPONSIBILITIES
Secretarial Works efficiently and effectively under pressure to meet multiple and critical deadlinesPrioritizes tasks, pays attention to detail and follows through to ensure deadlines are metHandles confidential information discreetlyMaintains cooperative working relationships within office and practice groups; fosters positive working environmentAscertains and conforms to multiple client procedural preferencesResponds to client, staff, legal professionals and vendor inquiriesOpens, screens and routes mail, and manages faxes and electronic mailDemonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise and accurate mannerGreets and assists visiting clients; projects a professional demeanor in all client interactionsDrafts routine correspondence and memoranda; updates recurring reports as assignedProvides coverage when necessary for any and all attorneys as requested; demonstrates willingness to work in a team environmentUnderstands and uses firm resources effectivelyMaintains attorney address book and InterAction entriesMonitors attorney time records to ensure compliance with established deadlinesMaintains filing system including paper, electronic and chronological filesProvides desk instructions for reference when substitute secretaries are utilized Classification

Administrative Maintains case docket/calendaring, as neededDevelops and maintains a system for tracking matters that require future attentionAssists with preparation of RFPsMaintains attorney calendar, advises attorney of appointmentsArranges audio conference (e.g., conference calls with multiple participants)Reserves conference rooms and arranges setup (e.g., whiteboard, audio/video, meals, etc.)Prepares and processes new business intake formsCreates and maintains binders (e.g., working, closing, case, trial, etc.)Makes travel arrangements; maintains attorney travel profilesPrepares attorney expense forms in a timely mannerAssists in preparation of client billsProvide administrative support — Practice Group, Firm or Office committees Technical SkillsInputs, edits, formats and proofreads legal correspondence and/or documentsTranscribes text (e.g., correspondence and miscellaneous legal documents) from handwritten drafts, cassette tapes, voice messages or digital recordingCopies, faxes and scans documents to PDF formatPerforms redlining using Workshare Comparisons and Track ChangesAnalyzes content risk using Workshare ProtectUploads and downloads using Secure File TransferPrepares electronic expense form billing (e.g., ChromeRiver)Develops and maintains eRoomsUtilizes and navigates internet search engines

EXPERIENCE Minimum of five (5) years legal secretarial experience, preferably in law firms or other legal environmentMinimum high school graduate. Post high school education preferred.

OTHER QUALIFICATIONS AND REQUIREMENTS To perform the job successfully must demonstrate the following knowledge, skills and abilities:A self-starter; ability to work independently, take initiative and carry out assignments to completion with mínimal supervisionThorough knowledge of general office practices and proceduresAbility to work well under pressure and execute multiple and critical deadlines in a fast paced environmentAbility to read, comprehend and carry out instructions whether written, oral or diagrammed, involving several variables in routine situations

POSITION DESCRIPTION Strong verbal and written communications skills; ability to write routine business correspondence and speak effectively with clients, vendors and staffAble to make practical and routine decisions; knows when to seek guidance as necessaryStrong organizational skillsSelf-identify and correct errorsStrong client service orientationStrong interpersonal skillsDemonstrates initiative and resourcefulnessMust be able to execute multiple and critical deadlines in a fast-paced environment.
Able to work well under pressure and maintain a professional and calm demeanorWorks well in a team oriented environment; team playerEnthusiastic, "can-do" attitudeProactive approach towards learning new technical skills or programsFlexibility to work overtimeBasic arithmetic skillsUnderstanding of specific practice group procedures and software (see Addendum)

COMPUTER SKILLS Proficient in MicroSoft Office; Document Management Systems; Adobe Acrobat; Delta View; Carpe Diem; Interaction; Lotus NotesAdvance knowledge of Word (e.g., MacPac, formatting, paragraph numbering, Styles, Paste Special, Hea

  • Legal Secretary

    2 weeks ago

    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our Client, a Leading law firm is seeking to recruit a Legal Secretary for their growing practices across various practice areas.Location:Central SingaporeResponsibilities: Support a team of lawyers in administrative functions Management of the outlook calendars and diaries aside travel schedule Organise internal and external meetings, conference calls and...

  • Legal Secretaries

    4 weeks ago

    Singapore TSMP LAW CORPORATION Full time

    Roles & ResponsibilitiesDetails:We are looking to hire Legal Secretaries with positive work ethic, keenness to learn and who will thrive in a fast-paced environment.Company Overview:We are a law firm in the CBD. Our work environment is friendly, energetic, exciting and fast-paced, and we make it a priority to provide our employees with quality training and...

  • Legal Secretaries

    2 months ago

    Singapore TSMP LAW CORPORATION Full time

    Roles & ResponsibilitiesDetails:We are looking to hire Legal Secretaries with positive work ethic, keenness to learn and who will thrive in a fast-paced environment.Company Overview:We are a law firm in the CBD. Our work environment is friendly, energetic, exciting and fast-paced, and we make it a priority to provide our employees with quality training and...

  • Legal Secretary

    2 weeks ago

    Singapore MDE CAPITAL CONSULTANCY PTE. LTD. Full time

    Job Details: Working Location: Raffles/Shenton Way Working Days: Monday to Friday (office hours)Responsibilities: Support a team of lawyers, including partners Provide full spectrum of secretarial and administrative duties efficiently Maintain client's contact list in CRM System Prepare and send out billing Opening new legal files and closing of legal files...

  • Legal Secretary

    2 weeks ago

    Singapore WONGPARTNERSHIP LLP Full time

    Responsibilities: Providing full secretarial support to our lawyers Preparing correspondences and legal papers Assisting in specialised tasks unique to the legal profession.Requirements: Higher Nitec, GCE 'O', 'A' levels or Diploma At least 2 years of legal secretarial experience Good typing speed and accuracy Good command of written and spoken English...

  • Legal Secretary

    2 weeks ago

    Singapore C-CONNECT CONSULTANTS PTE. LTD. Full time

    Leading international law firmLegal SecretaryResponsibilities:Provide full administrative and secretarial assistance to partners.Manage diaries, fix appointments, arrange meetings, teleconferences and coordinate marketing events and complete travel arrangement.Prepare, amend, formatting legal documents, transaction bibles and billingsCoordinate BD and...

  • Legal Secretary

    2 weeks ago

    Singapore C-CONNECT CONSULTANTS PTE. LTD. Full time

    Leading international law firmLegal SecretaryResponsibilities:Provide full administrative and secretarial assistance to partners.Manage diaries, fix appointments, arrange meetings, teleconferences and coordinate marketing events and complete travel arrangement.Prepare, amend, formatting legal documents, transaction bibles and billingsCoordinate BD and...

  • Legal Secretary

    2 weeks ago

    Singapore AMBITION GROUP SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesMy client, a global legal firm, is looking for a legal secretary to join their team.You will be in charge of offering secretarial and administrative assistance to the attorneys. Your role involves actively collaborating with lawyers and other support staff members to meet the business requirements.Qualifications:Prior experience in a...

  • Legal Secretary

    2 weeks ago

    Singapore C-CONNECT CONSULTANTS PTE. LTD. Full time

    Legal Secretary (Funds, Asset & Wealth Management)Responsibilities: Provide a full spectrum of secretarial and PA support to the asset & wealth management team Prepare and format legal documents such as bibles, prospectuses and agreements Monitor timelines for MAS filings Process billing, time sheets and expense claims Perfor rotational lunch time reception...

  • Legal Secretary

    2 weeks ago

    Singapore TRITON AI PTE. LTD. Full time

    Location: CBD, SingaporeAbout the RoleThe role will focus on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to legal team. Duties will include drafting/preparation of correspondence, formatting of documentation, calendar management, filing, and general administration duties.Responsibilities:...

  • Legal Secretary

    2 weeks ago

    Singapore C-CONNECT CONSULTANTS PTE. LTD. Full time

    International JLV local law firm is seeking suitable Legal Secretary for Insurance and Reinsurance practice group.Responsibilities:Perform full legal secretarial, PA and administrative support to Insurance teamEdit, markup, amend documents, formatting, pagination, presenting documentsProofread, prepare large files, bundle of document, table of contentsManage...

  • Legal Secretary

    2 weeks ago

    Singapore MALKIN & MAXWELL LLP Full time

    Malkin & Maxwell LLPVACANCY FOR LEGAL SECRETARY / PARALEGAL Experience in conveyancing or corporate secretarial work preferred but training will be provided for employee without Good attitude and work ethic Salary commensurate with ability and attitude

  • Legal Secretary

    2 weeks ago

    Singapore Triton AI Pte Ltd Full time

    Location: CBD, SingaporeAbout the RoleThe role will focus on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to legal team. Duties will include drafting/preparation of correspondence, formatting of documentation, calendar management, filing, and general administration duties.Responsibilities:...

  • Secretary

    1 month ago

    Singapore WATIGA LEGAL LLC Full time

    Roles & Responsibilities Provide secretarial and administrative support Attending to the needs of clients including billings Corresponding with clients and external parties Managing email communications and official correspondence Maintain confidentiality of sensitive documents Supporting the Legal team Handling Electronic Filing independently ...

  • Legal Secretary

    2 weeks ago

    Singapore GSM LAW LLP Full time

    Roles & ResponsibilitiesGSM Law LLP is a boutique firm specialising in tax, private client, estate, trusts and commercial matters. The Firm is looking for a suitable legal secretary / administration assistant to oversee a range of administrative and secretarial tasks such as:a. Provide secretarial supportb. Perform routine office duties such as photocopying,...

  • Legal Secretary

    2 months ago

    Singapore WINNING ALLIANCE (S) PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:1. Support with the legal and compliance team to deliver high-quality legal advice and solutions.2. Provide efficient secretarial and administrative support to enhance team productivity.3. Monitor the status of bills, prepare payments, and ensure accurate financial tracking.4. Respond to messages and facilitate...

  • Legal Secretary

    4 weeks ago

    Singapore WINNING ALLIANCE (S) PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:1. Support with the legal and compliance team to deliver high-quality legal advice and solutions.2. Provide efficient secretarial and administrative support to enhance team productivity.3. Monitor the status of bills, prepare payments, and ensure accurate financial tracking.4. Respond to messages and facilitate...

  • Legal Secretary

    2 weeks ago

    Singapore JLEX LLC Full time

    We are a boutique firm specialising in commercial, shipping and international trade dispute resolution and are looking for a legal secretary to join us.

  • Junior Legal Secretary

    4 weeks ago

    Singapore MAYER BROWN PK WONG & NAIR PTE. LTD. Full time

    Roles & ResponsibilitiesOperating as Mayer Brown PK Wong & Nair in Singapore we have been working in a Joint Legal Venture since 1 January 2023. Singapore is one of our fastest growing offices in the region and it is an exciting time to join the firm as we continue to progress.Our Legal Secretary Team is highly regarded and we are looking to hire a Junior...

  • Junior Legal Secretary

    2 months ago

    Singapore MAYER BROWN PK WONG & NAIR PTE. LTD. Full time

    Roles & ResponsibilitiesOperating as Mayer Brown PK Wong & Nair in Singapore we have been working in a Joint Legal Venture since 1 January 2023. Singapore is one of our fastest growing offices in the region and it is an exciting time to join the firm as we continue to progress.Our Legal Secretary Team is highly regarded and we are looking to hire a Junior...