Personal Assistant Operation

2 weeks ago


Singapore Stag Match Pte Ltd Full time

Stag Match hosts a wide range of Adult and Children Courses and Certification ( Diploma Qualification, Enrichment Courses and Workshops for both companies and individuals).

Stag Match is looking for an independent and team player PA cum Operation Personal.

Job description

  • Process Director's correspondence, ensuring that incoming correspondence is dealt
- with by the Director/or on behalf of the Director, or other staff as appropriate.

  • Maintain Director's office systems, including data management and filing.
  • Assist Director in researching and following up with action on matters which fall within
- the Director's responsibility - chasing responses, triggering follow-up action.

  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organise meetings and ensure that Director is well prepared for those meetings,
- preparing agendas, pre-meeting briefings and meeting papers.

  • Assist/support Director and Manager in arranging funding partner and other events.
  • Meet and greet visitors at all levels of seniority.
  • Supervise all Trust incoming/outgoing mail.
  • Any other duties as may reasonably be required by the Director.
  • Screen and direct phone calls and distribute correspondence
  • Respond accurately to internal and external information requests
  • Take dictation and minutes
  • Create and reformat effective presentations and documentation
  • Source office supplies
  • Prepare reports and documentation for meetings and appointments
  • Devise and maintain office filing system
  • Assist with other adhoc administrative and project requirements as needed
  • Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Able to coordinate and communicate with outsourcing IT team
  • Assisting in Manpower coordination and scheduling
  • Assisting in daily operation
  • Assisting in Bookkeeping of the business and payroll
  • Assisting Training
  • Improving SOP and Operation
  • Project Management
  • Providing Training to new staffs
  • Interact and coordinate effectively with clients / stakeholder on business and administrative matters
  • Assist with documentation and submission of reports to the management, when required
  • Able to travel from branch to branch if requested
Requirement

  • Computer literacy
  • Resourceful
  • Having good IT knowledge ( eg : web development )
  • Ability and have good project management skills
  • Verbal and written articulacy
  • Professional discretion
  • Efficiency
  • Welldeveloped time management skills
  • Strong organisational skills
  • Independent and initiative

Job Types:
Full-time, Permanent

Pay:
$2, $4,500.00 per month

Benefits:

  • Professional development

Education:

  • GCE 'O' Level or GCE 'N' Level (required)

Experience:

- operation: 1 year (preferred)

  • Personal assistant: 1 year (preferred)

Willingness to travel:

  • 25% (preferred)

Work Location:
In person

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