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Administrative Assistant

4 months ago

Singapore Epiq Systems, Inc. Full time
It's fun to work at a company where people truly believe in what they are doing

Job Description:

Job Responsibilities

Accounts & Finance

Update designated tracker as request forms come in for transcription wordcount, on‐time delivery (date and time of creation of transcripts) Assist in transcript production & prepare month-end reports Invoicing for Supreme Court (SC) & clients

Prepare & send invoicing details to Finance team to draft

Review and confirm invoice details before Finance issue the invoice to SC & clients

Submit invoices via designated platforms if required

Liaises with clients on invoice status


Update error notification tracker and track error penalty credit notes to SC or clients Consolidate all turnsheets and crosscheck transcriber wordcount under SC and other work done by SC team; Send consolidated turnsheet and loggers Overtime reports to Finance team for charge-backs and payouts.

Take on any ad hoc responsibility within the scope of this role as required

Administration

Ensure transcripts are produced and prepared for release to parties as per due date, including archive files, labels, collection forms, CDs Handover transcripts and CD to clients; return documents/CDs given by clients (ensure collection forms are correctly signed and hand over acknowledgement forms to designated unit (CRS) once all transcripts are released to requesting parties) Check due date mails sent to clients and ensure accuracy of information End-to-end handling of error audits done by SC and tracking error penalty Consolidate all appendices and prepare first draft for month-end report; format final version, convert to PDF and send for printing; Handover hard copy monthly progress reports and Appendices to CRS; mail soft copies to SC team and Epiq team Compile request forms, collection forms and upload soft copies into server as per case folders In charge of employee welfare - ordering of water, organising team get-togethers/events, staff activities, catering, maintain cleanliness of pantry area etc Maintain staff leave entitlement and leave taken record Act as backup for Manager

Update turnsheets and assign work to transcribers

Liaise with loggers

Liaise with clients (walk-ins, call-ins)

Merge transcripts and do second level quality checks

Send final transcripts to Production

Save final transcripts in SC server

Undertake transcript amendments

Liaising with clients for the download and upload of audio files, case documents, and / mailing of transcripts


Attending to case requests from ordering parties (Update Diary, due dates, case summary, case folder etc) and following up with clients for documents etc.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us