Administrative and Technical Support Specialist

2 weeks ago


Singapore PERSOLKELLY SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Administrative Support

  • Offer administrative support to International Portfolio Operations Manager and Corporate Real Estate International team members in various areas such as reports, presentations, communications, events, hotel arrangements, travel plans, and related payments.
  • Handle procurement of company-issued office equipment and supplies for Corporate Real Estate team members, managing payments through company Purchasing/Travel Cards.
  • Supervise vendor management of suppliers and service providers to ensure service and supply quality and consistency.
  • Oversee Corporate Real Estate database, sites, shared folders, and applications. Collaborate with team members to ensure updated information.
  • Maintain and update Corporate Real Estate data like organization charts, email group distribution lists, and emergency contacts.
  • Assist in ad-hoc work requests and special projects assigned by Manager and Corporate Real Estate team.

Technical Support – General

  • Coordinate and facilitate key meetings within Corporate Real Estate, including international operations meetings, international HSE meetings, supplier quality meetings, and project gatherings.
  • Act as a Scribe in meetings, develop post-meeting action items, and ensure follow-up for closure. Review action items in subsequent meetings.
  • Develop a sound understanding of Corporate Real Estate performance metrics and scorecards. Collaborate with internal teams and external Business Partners on updating and validating performance metrics for monthly reviews.

Technical Support – OE/HSE

  • Maintain and update OE/HSE data like organization charts, email groups, emergency contacts, and shared folders.
  • Maintain OE systems of records in Central Depository/Libraries, OEHSE dashboards, and tracking tools.
  • Provide support to HSE Team Lead on OE Process deployment and HSE planning.
  • Ensure adherence to Tenets of operation and Stop Work Authority to maintain a safe work environment.
  • Promote OE processes like Repetitive Stress Injury Prevention and Stop Work Authority.

Technical Support – Projects

  • Assist Project Manager in overseeing, coordinating, and monitoring Consultants and Contractors throughout the project lifecycle from planning to handover.
  • Support Project Manager in documenting outcomes/results for reviews and assessments to ensure follow-ups to closure. Ensure project management from planning to handover, meeting cost and schedule targets while identifying risks.
  • Collaborate closely with key members in the Corporate Real Estate department to deliver expected outcomes.

Requirements:

  • Minimum 5 years' relevant experience in medium to large firms with regional or global presence. Experience in property development and management industry is preferred.
  • Demonstrated ability to handle multiple tasks, manage internal and external stakeholders/teams, and drive required deliverables.
  • Excellent verbal and written communication skills, with an interest in learning database, metrics, and applications. Analytical experience is highly preferred.
  • Possible travel involvement.

Interested candidates are invited to begin their job search journey by submitting their CV via the official PERSOLKELLY job application platform - GO Mobile.

Only shortlisted candidates will be notified.

By submitting your personal data and CV, you are consenting to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using, and disclosing your personal data for the purposes outlined in the Privacy Policy available at the provided link. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394
• Reg. R Chua Jie Lin

Tell employers about your skills

Construction
Analytical Skills
Supplier Quality
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Data Center
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Administrative Support
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Corporate Real Estate
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