Senior Program Assistant

2 weeks ago

Singapore World Bank Group Full time

Job #:

- req26728
Organization:

  • World Bank
    Sector:
  • Health & Safety
    Grade:
  • GD
    Term Duration:
  • 3 years 0 months
    Recruitment Type:
  • Local Recruitment
    Location:
  • Singapore,Singapore
    Required Language(s):
  • English
    Preferred Language(s):

Closing Date:

  • 4/17/2024 (MM/DD/YYYY) at 11:59pm UTC
    Description


The World Bank Group's Health and Safety Directorate (HSD) seeks to protect and promote the health and safety of the World Bank Group (WBG) staff and their immediate families wherever they may be, taking account of their individual health, working environment, and job demands.

HSD provides advice on health and safety related matters to WBG offices worldwide.

HSD consists of three functional units:

  • Personal Health and Wellness:
a)Facilitates and enables the delivery of health services and preventive health / health promotion programs to WBG staff and families living in HQ and over 120 Country Offices (COs) outside the United States, to include moving people temporarily or permanently to regions when needed services are not available locally

  • Occupational Health and Safety
a)Informed by a comprehensive risk register and through collaboration with sister units, provides an ongoing assessment of personal, occupational, and psychological health and safety risks for staff across the entire Bank, and recommends implementation of controls to mitigate such risks

  • Mental Health and Wellbeing
a) Provides direct short-term counseling and facilitates long-term counseling through external providers as needed by staff, and provides a variety of mental health resiliency training through seminars, educational series, and large group activities

General Accountability:


The Senior Program Assistant (SPA) is organizationally located within the Personal Health and Wellness Unit (PHW) and reports to the Country Office Program Coordinator (COPC) as technical supervisor.

As such, the incumbent is responsible for work as assigned by the COPC for all SPA specific duties and responsibilities.

The incumbent engages in collaborative multi-disciplinary health and safety efforts across HSD.

Dimensions:


The incumbent possesses the skills to provide administrative support to HSD staff with a basic level of independence and professional autonomy.

As such, the incumbent requires a moderate degree of oversight in accomplishing tasks and duties in a multi-cultural and multi-disciplinary work environment.


Duties and Responsibilities:


Under the supervision of the COPC, the SPA is responsible for the provision of administrative support services for HSD staff as assigned.

Duties and responsibilities include, but are not limited to the following:

Administrative Support and Coordination

  • Provide overall operational support to the HSD Strategy and Operations unit and act as primary administrative coordinator for the East Asia Pacific (EAP) Region.
  • Provide mission support for HSD Hub and HQ based team travelling to and within the EAP region related to Travel, myCard, scheduling of meetings/appointments, etc.
  • Develop close working relationships with the ACS network in each of the Country Office in the EAP region to assist with providing mission travel support.
  • Provide logístical support for health events in Country Offices in the EAP region.
  • Coordinate the logistics of Annual PHW Team Meetings when it occurs in the EAP region.
  • Document and maintain a database of medical licenses of all PHW team members.
  • Liaise with HSD's Communication and Knowledge Management Team to assist team with drafting, preparing, and editing briefings documents, PowerPoint presentations, communication materials and business case updates for the region.
  • Take meeting minutes and distribute to team as necessary.
  • Complete other adhoc duties/tasks as may be required by the Program Coordinator or HSD Management.

Institutional Policies, Processes and Procedures

  • Act as a focal point for administrative, accounting and policy related queries and have a thorough understanding of administrative and HR policies and guidelines around those topics.
  • Provide guidance and train all new HSD hires on WBG's Time Recording System (TRS), Leave and Attendance Recording System (LARS), myCard, myTravel, etc to ensure adherence to departmental and institutional guidelines.
  • Ensure that team members are using appropriate charge codes and internal orders (IOs) for travel and other activities that impact HSD budget.
  • Communicate and reinforce important notice regarding accounting deadlines and HR performance review deadlines.
  • Liaise with HQ Budget Officer and have an understanding of procurement procedures in the Country Office to facilitate procurement and purchasing of goods and services (creation of purchase orders), as well as coordinating Short-Term Temporary/Consultant contracts through Admin Portal.

Technology and Systems

  • Serve as primary contact for all IT related support or iss

  • Program Assistant

    2 weeks ago

    Singapore AGRIBUSINESS-CONNECT ASIA PTE. LTD. Full time

    **/PRIMARY DUTYThe Program Assistant works in the Singapore office of Agribusiness-Connect Asia Pte Ltd (ACA) under the direct supervision of the Senior Program Manager for our client accounts. The Program Assistant will work closely with the Senior Program Manager and ACA marketing team in the Singapore office, the Country Representatives and senior...

  • Senior Program Assistant

    2 weeks ago

    Singapore High Commission of Canada Full time

    Senior Program AssistantSelection Process No:Salary: SGD per annum (includes 13th and 14th month bonus) and benefits (as per Terms of Conditions of Employment for Locally-Engaged Staff in Singapore)Contract Type: Full timeJob Function: AdministrativeClassification: LE - A3Location: High Commission of Canada in SingaporeNumber of Vacancies: 1Summary of...

  • Programme Executive, AAC@West Coast

    2 weeks ago

    Singapore SASCO SENIOR CITIZENS' HOME Full time

    Roles & ResponsibilitiesPurpose of the RoleThe main responsibility of this role is to build a thriving community of senior volunteers, encouraging them to actively participate and creating a supportive environment for community engagement. The job entails providing assistance to seniors through various engaging activities, home visits, social interactions,...

  • Senior Program Executive

    2 months ago

    Singapore New Life Community Services Full time

    Roles & ResponsibilitiesNew Life Community Services is a not-for-profit social service agency that seeks to bring hope and purpose to children, youths, and seniors so that they go on to create a positive impact in their community and society.We envision a community where seniors can enjoy their later years by living a healthy and purposeful / fulfilled...

  • Senior / Staff Nurses

    2 weeks ago

    Singapore Ju Eng Home for Senior Citizens Full time

    Roles & ResponsibilitiesAs a Senior/Staff Nurse at Ju Eng Home for Senior Citizens, you will play a pivotal role in providing compassionate and comprehensive care to our elderly residents. You will work closely with a multidisciplinary team to ensure the physical, emotional, and social well-being of our residents. Your dedication, clinical expertise, and...

  • Senior / Staff Nurses

    4 weeks ago

    Singapore Ju Eng Home for Senior Citizens Full time

    Roles & ResponsibilitiesAs a Senior/Staff Nurse at Ju Eng Home for Senior Citizens, you will play a pivotal role in providing compassionate and comprehensive care to our elderly residents. You will work closely with a multidisciplinary team to ensure the physical, emotional, and social well-being of our residents. Your dedication, clinical expertise, and...

  • Program Executive

    2 weeks ago

    Singapore AGRIBUSINESS-CONNECT ASIA PTE. LTD. Full time

    /PRIMARY DUTYThe Program Executive works in the Singapore office of Agribusiness-Connect Asia Pte Ltd (ACA) under the direct supervision of the Senior Program Manager for our client accounts. The Program Executive will work closely with the Senior Program Managerand ACA Managing Director in the Singapore office, the Country Representatives and senior...

  • Program Executive

    1 month ago

    Singapore PRECIOUS ACTIVE AGEING PTE. LTD. Full time

    Roles & Responsibilities To assist the Centre Manager in the overall daily operations of the Senior Active Aging Centre Deputy to the Centre Manager, performs the role of mentor to guide and train the junior colleagues To coordinate support services and organize inter-generational activities for the seniors in the identified blocks of Studio Apartments by...

  • (Assistant) Program Manager

    4 weeks ago

    Singapore ILLINOIS ADVANCED RESEARCH CENTER AT SINGAPORE LTD. Full time

    Roles & ResponsibilitiesIntroduction to The Centre for Precision Fermentation and Sustainability:The Centre for Precision Fermentation and Sustainability (PreFerS) is a research program hosted by the Illinois Advanced Research Center at Singapore Ltd. (Illinois ARCS). The program aims to develop advanced fundamental sciences and technologies to implement...

  • Senior Business Analyst

    4 weeks ago

    Singapore PROGRAM PLANNING PROFESSIONALS PTE LTD Full time

    Roles & ResponsibilitiesKey Responsibilities Delivery of comprehensive business analysis to provide solutions for business needs. Work with the project team including product owner, senior developers, architects, BA’s to deliver business requirements and improve business processes and systems. Work closely with stakeholders to define requirement and...

  • Strategic Program, Senior Manager

    1 month ago

    Singapore The Cigna Group Full time

    The job profile for this position is Strategic Planning Senior Manager, which is a Band 4 Management Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • Strategic Program, Senior Manager

    2 months ago

    Singapore The Cigna Group Full time

    The job profile for this position is Strategic Planning Senior Manager, which is a Band 4 Management Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • Strategic Program, Senior Manager

    4 weeks ago

    Singapore The Cigna Group Full time

    The job profile for this position is Strategic Planning Senior Manager, which is a Band 4 Management Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • Strategic Program, Senior Manager

    4 weeks ago

    Singapore The Cigna Group Full time

    The job profile for this position is Strategic Planning Senior Manager, which is a Band 4 Management Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • Senior Program Manager

    2 weeks ago

    Singapore ExpressVPN Full time

    About this role:Do you thrive in a fast-paced, tech-driven environment where projects are constantly evolving? Can you handle the unexpected with ease? Then, we'd like to meet youOur program managers are proactive, highly motivated, organized, and make a meaningful impact across our business. As our company continues to expand, there is an ever-growing need...

  • Senior Program

    4 weeks ago

    Singapore Methodist Welfare Services Full time

    Roles & ResponsibilitiesJob Purpose: To support the mission of MWS Active Ageing Centres to enable community seniors to age well and age in place through the implementation of the ABC and 2S services of AAC, namely: Active Ageing Porgrammes (AAP), Befriending and Buddying, Care Co-ordiantion, Social Connector and Community Screening and Outreach, with a...

  • Strategic Program, Senior Manager

    2 months ago

    Singapore The Cigna Group Full time

    The job profile for this position is Strategic Planning Senior Manager, which is a Band 4 Management Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • Strategic Program, Senior Manager

    4 weeks ago

    Singapore The Cigna Group Full time

    The job profile for this position is Strategic Planning Senior Manager, which is a Band 4 Management Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right...

  • Social Work Associate

    2 weeks ago

    Singapore SASCO SENIOR CITIZENS' HOME Full time

    Roles & ResponsibilitiesWorking Location: SASCO @Jurong WestBenefits:Annual Wages Supplement (AWS)Bonuses (x2)Staff Fringe BenefitsLunch providedTraining DevelopmentKey Responsibilities:Review applications from AIC. Interview clients and caregivers during enrolment into the program/Home. Conduct Biopsychosocial assessment to evaluate the strength and...

  • Senior Program Manager

    2 days ago

    Singapore BASF SE Full time

    Objectives:We are the global in-house management consultancy for BASF. Our focus is on strategic projects, which drive effective business growth and transformation. The areas covered here range from growth, organizational development and efficiency projects to acquisition and divestment. We have a strong team spirit and actively promote career development...