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Senior Program Assistant

3 months ago

Singapore High Commission of Canada Full time
Senior Program Assistant

Selection Process No:

Salary:
SGD per annum (includes 13th and 14th month bonus) and benefits (as per Terms of Conditions of Employment for Locally-Engaged Staff in Singapore)

Contract Type:
Full time

Job Function:
Administrative

Classification:
LE - A3

Location:
High Commission of Canada in Singapore

Number of Vacancies: 1

Summary of Duties:


The position of Senior Program Assistant is responsible for coordination and administrative services to the Alberta Singapore Office in support of the delivery of its multiple services to clients and stakeholders.

This role is under the direction of the Government of Alberta's Managing Director for the Indo-Pacific, and as a member of Canada's Trade Commissioner Service (TCS) working in the High Commission of Canada to Singapore

Provides executive assistant services for the Managing Director and coordination and administrative services in support of the Alberta Singapore Office in the ASEAN Region and in support of the Indo-Pacific Region

Such duties may include:
(2) Providing advice on administrative matters and the financial management system, and recommending changes to procedures and practices to meet changing or new situations;
(3) Drafting budget submissions, meeting notes or reports, routine correspondence, administrative and progress reports, periodic statistical reports or other documents for the Trade section.

(4) Monitoring budget expenditures for the Alberta Singapore Office, and tracking, controlling and reporting on the program budget in support of initiatives and program events/projects;
(5) Supporting the research and analysis of trends and developments related to the mandate and objectives of the Alberta Singapore Office

(6) Provides logistics coordination in collaboration with colleagues for business events or high level visits of the Alberta Premier/Ministers, Provincial/Municipal government Officials, and senior executives as required, as well as Officials and senior executives' visits to Alberta as

(7) May be required to translate documents and/or interpret for CBS staff.

Area of Selection:
Please note that the High Commission of Canada in Singapore does not sponsor work authorizations directly or indirectly.

ESSENTIAL QUALIFICATIONS

  • Language will be assessed further during the process.

Education:

  • Bachelor's degree from a recognized university in a field related to the position.

Language:

  • Advanced proficiency in English (writing and speaking)

Experience:

  • At least two years of fulltime, professional experience related to administrative functions in an internationally focused organization such as an Embassy Trade Section, Subnational Office, NGO, international business, or similar organizations to the High Commission of Canada.
  • Experience providing administrative and logístical support services in the organization of activities conducted by an international representative trade and investment office, such as trade missions, trade shows, and business development.
  • Experience in budget and financial management support;
  • Experience in providing client service to colleagues/clients/stakeholders;
  • Experience with computer and online software and databases such as MS Office 365, financial reporting systems, and CRM systems.

RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies.

Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.


Knowledge:

  • Knowledge of MS Office 36
  • Word, Excel and Powerpoint

Competencies:

  • Planning
  • Organization and coordination
  • Resourcefulness and initiative
  • Research

Abilities:

  • Ability to manage multiple tasks while meeting tight deadlines and adapting to changing priorities
  • Ability to communicate effectively orally
  • Ability to communicate effectively in writing

Asset Qualifications:

  • Ability to work in additional languages predominant in ASEAN and the Indo-Pacific.

Operational Requirements:

  • Hours of work: Normal hours of work for this position are 37.5 hours per week, in accordance with Locally-Engaged Staff regulations.
  • Willingness and ability to work overtime after regular working hours/outside normal working hours (e.g. early mornings, evenings and weekends), when needed and on short notice.
  • Location of work: High Commission of Canada to Singapore
  • Travel Requirements: Willingness and ability to travel in ASEAN and internationally.
  • The High Commission of Canada operates a combined schedule of Singapore and Canada public holidays, which means you will be required to work on certain Singapore public holidays.

Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular po