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Cw - Admin Coordinator (2-year Contract)

4 months ago

Singapore Amgen Full time
Career Category

Administrative

Job Description:

Note:
This is a 2-year contract position.

Key responsibilities include:

  • Manage multiple calendars and schedule meetings
  • Prepare and process expense reports
  • Coordinate and make travel arrangements
  • Maintain uptodate lists of team players and key 1:1 meeting
  • Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs
  • Manage the administrative aspects of relationships with outside experts and vendors
  • Work with Amgen compliance team to process sponsorships and memberships
  • Register for conferences, congresses and seminars
  • Assist with preparation of presentations and meeting agendas
  • Provide training and guidance to new team members
  • Serve as backup for other Administrative Coordinators if they are unavailable
  • Arrange for guest speakers, including contracts, travel and venue
  • Assist with special projects

Basic Qualifications:

  • Associate degree and 2 years of Administrative experience; or
  • High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications:

  • Five years of experience in an administrative support role supporting large teams at different levels
  • Strong working knowledge and experience in

Microsoft Office:
Outlook, Word, PowerPoint and Excel- Exceptional at managing multiple calendars including coordination across multiple time zones
  • Strong working knowledge and experience in
arranging multi-destination travel for multiple travels- Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners- Ability to work in a fast-paced, deadline-driven environment- Discretion in dealing with proprietary information- Ability to prioritize projects of greater urgency and importance- Outstanding communication skills, both oral and written- Excellent organizational and time-management skills- Experience providing administrative support to remote staff- Helpful, can-do attitude with a solution-oriented approach- Polite and personable 'team player'- Skilled at remaining calm under pressure- Experience working in biopharma industry- Bachelor's degree