Executive/ Senior Executive, Order Management

1 week ago

Singapore Rolls-Royce Full time

Job Description:


A new opportunity has arisen for a skilled Executive/ Senior Executive, Order Management like you, to oversee and bring expertise to our team.

Rolls-Royce Power Systems is headquartered in Friedrichshafen in southern Germany and employs around 9,000 people.

The product portfolio includes mtu-brand high-speed engines and propulsion systems for ships, power generation, heavy land, rail and defence vehicles and for the oil and gas industry as well as diesel and gas systems and battery containers for mission critical, standby and continuous power, combined generation of heat and power, and microgrids.

At Rolls-Royce, we look beyond tomorrow. We continually pioneer integrated power and propulsion solutions to deliver cleaner, safer and more competitive power.

Key Accountabilities:

  • Manage the order with internal department (sales / sales engineering / finance / aftersales / logistics), factories, suppliers and contractors till contract fulfilment, limited to supporting back end nontechnical work requirements.
  • Create shared folder order file in L drive once Sales has handed over new sales order complete with SOF.
  • Create engine PO to factory in SAP (MS5).
  • Execute orders in line with contractual agreements, adhering to the scope of deliveries, delivery dates and costs.
  • Liaise with finance for issuance of downpayment / stage payment, Bank Guarantee / Performance Guarantee depends on the contract agreed payment terms.
  • Create batch no, engine / genset serial no in SAP to facilitate goods receipt GR for engines coming into Singapore warehouse and liaise with warehouse for physical goods receipt.
  • Supports to coordinate on goods movements and perform Goods Receipt GR of 3rd party PO upon goods delivered (Sales engineers to raise PR to central purchasing department and manage PO with central purchasing for timely delivery).
  • Chase for secured payment prior to delivery (TT, LC, etc); Sales to assist where requested in case of delay from customer.
  • Chase and issue shipping instructions.
  • Liaise with customer on shipment.
  • Liaise with factory for dispatch / shipment to Singapore.
  • Verify delivery notes that all accessories are in order.
  • Verify invoices from factories and forwarders.
  • Liaise with forwarder on shipment / vessel booking / bill of lading.
  • Sorting of accessories and follow up with factories on any discrepancies; Sales engineering to assist where requested.
  • Supervision and ensuring dispatch on schedule.
  • Generate packing list in SAP (for local delivery).
  • Processing commercial conditions and incoterms and follow up on LC amendments including ensuring all documents as required by LC.
  • LC documentation preparation / compilation and provide to Finance for LC submission.
  • Manage, processing and document postdelivery claims for shortshipped / missing part with customer.
  • Special assignments time to time.

Qualifications and Skills:

  • University studies in Business Administration or equivalent.
  • Experience in order execution of engineered solution business, min. 1 year.
  • Experience in the diesel engine/generator industry or backup power in data center would be an added advantage.
  • Good team player with excellent written and verbal communication skills.
  • Understand Asian cultural differences and business practices and can resolve conflicts effectively.
  • Able to manage high stress situations. Be accountable for scheduling topics.
  • Able to multitask and manage topics simultaneously. An extremely resourceful person.
  • Always up to date with the progress of the project.
  • Willingness to travel.
  • Proficient in English language
We offer excellent opportunities to develop, along with a competitive salary and exceptional benefits.

Pioneer optimum performance


Join us and you'll develop your skills and expertise to the very highest levels, working in an international environment for a company known the world over for brilliance and innovation.


Our People are our Power
We are an equal opportunities employer. We're committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives. And the more perspectives we have, the more successful we'll be.

By building a culture of respect and appreciation, we give everyone who works here the opportunity to realise their full potential.

You can learn more about our global Inclusion strategy here.

Please refer to the Career section on the Rolls-Royce website to verify employment offers or vacancies.

Rolls-Royce shall not be liable for any loss, damage or consequences that may arise from any communication or offer of employment not directly made by Rolls-Royce.


Rolls-Royce reserves the right to take legal action against any individuals or agencies acting on behalf of Rolls-Royce without authorization.


Job Category:

Customer Account Management

Posting Date:

16 May 2024; 00:05

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