Secretary Okay to Travel Overseas 5 Days Short

2 weeks ago

Singapore SWIFT SEARCH GLOBAL PTE. LTD. Full time
**Job responsibilities

  • Arrange, manage, coordinate and maintain CEO's schedule including internal and external appointments, meetings and travel arrangements
  • Keep track and remind President/CEO of his meeting schedule daily
  • Handle correspondence and phone calls as first point of contact for CEO
  • Draft minutes of last meeting, agenda and documents for meetings
  • Maintain private and confidential files for CEO
  • Arrange social events such as lunches or dinners as required
  • Assist CEO on personal matters such as travel arrangements and claim submissions
  • Provide office administrative support and general administrative duties when necessary
  • Meeting and greeting external visitors to the Group's premises on behalf of Business Development and assisting in any ad hoc tasks as Business Development may require.
  • Being able to interact with internal and external stakeholders (e.g. clients) with confidence.
  • Assisting in the booking of transport (including the company driver) for the CEO and guests.
  • Being responsible for internal and external correspondence on behalf of the CEO and being able to prepare letters and notes with very few instructions.
  • Able to attend business trips
  • Any other duties as assigned by the CEO
**Job requirements

  • Minimum Diploma / Degree in any discipline
  • At least 1 year of working experience, preferably in secretarial or PA support work
  • Okay to travel overseas
  • Good interpersonal, communication and presentation skills
  • Results oriented personality who thrives working in a dynamic environment
  • Meticulous and accurate with a positive attitude and able to multitask and team player
  • Ability to work in fast paced environment
  • Ability to multitask and prioritise work
  • Flexible, courteous, meticulous, selfdriven, dedicated and a team player
  • Good command of English and ability to converse in Mandarin will be an advantage to liaise with mandarin speaking corporates, preferably bilingual
  • Salary to be commensurate with experience and qualifications
EA License No: 18C9495

EA Personnel No:
R1874043

EA Personnel Name:
Lucas Chang

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