Commercial Secretary

2 weeks ago


Singapore Kingsforce Management Services Pte Ltd Full time

About the role:

To provide confidential administrative and secretarial supports to the Win Work / Commercial teams.

This will include drafting and typing correspondence, issuing of purchase orders and payment certificates, maintaining records and logs relating to projects, records of meeting schedules, department staff movements, general filing, job filing, collation of reports, distributing information throughout the department.


Responsibilities:

  • Maintain document control system and implement appropriate control procedures
  • To have drawings and documents reproduced and to distribute such copies
  • To keep good order of filing
  • To handle all typing works as required
  • To carry out all duties in accordance with the IMS
  • To collate different inputs from Win Work team and administrate all tender submission requirements
  • Preparation of Tender submission files and content pages (in accordance to submission requirements)
  • File and organise all submissions in hard copy and soft copy in server.
  • To maintain confidential records and information and to ensure that such information are handle with strictest confidence
  • Allocation of job number(s).
  • Management of contract insurance and departmental correspondence.
  • Production of Trade Contractors' Payment Certificates and maintaining log
  • Production of Purchase Orders and maintaining log
  • General filing of documents and correspondence.
  • Archiving old project filings
  • To assist in reception relief duty

About you:

  • Able to work independently with minimum supervision.
  • Preferred working experience in Construction or Engineering Industry
  • Efficient time management skills
  • Computer literate in Word, Excel & PowerPoint
  • Proficient in Adobe Acrobat and related PDF document editing skillsets
  • Methodical manner of working logically through the tender process
  • Excellent command of both written and spoken English
  • Minimum GCE 'O' Level with relevant qualification

Other:

  • Work Location:
Dhoby Ghaut

  • Working days: 5 days
KingsForce Management Service Pte Ltd | 94C3545

Summer Chiam Da Wie | R1982857

Salary:
$3, $3,500.00 per month

Schedule:

  • Monday to Friday

Work Location:
In person
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