Manager, Secretariat

2 weeks ago


Central Singapore CapitaLand Full time
About Us


Headquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real estate investment manager (REIM) with a strong Asia foothold.

As at 30 September 2023, CLI had S$133 billion of real estate assets under management, and S$90 billion of real estate funds under management (FUM) held via six listed real estate investment trusts and business trusts, and more than 30 private vehicles across Asia Pacific, Europe and USA.

Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics and data centres.

Job Description:

Responsibilities:

  • Secretarial matters for listed entities and private companies in the portfolio: ensure compliance with Companies Act, company's constitution, Listing Rules of Singapore Exchange Securities Trading Limited ("SGX-ST"), Code of Corporate Governance, and other related regulations.
  • Preparing notices, agendas, material for Board and Board committee meetings and assisting in overseeing Board and Board committee meetings onsite and offsite arrangements and assist with travel arrangements for overseas directors.
  • Assisting in administration of director and executive compensation, e.g. share plans.
  • Manage the operational aspects of shareholders' and directors' meetings, which involves assisting with administrative duties relating to meetings, preparing meeting agenda and papers, attending meetings, recording and preparing minutes of meetings and resolutions, updating and maintaining statutory and corporate records, executing filings with ACRA and relevant authorities.
  • For offshore companies, manage, supervise and coordinate with external service providers on the provision of corporate secretarial services rendered by them.
  • Preparing summary and annual report and the related documentation; and ensure that statutory deadlines are met, and that the statutory and regulatory disclosures are validated.
  • Monitoring compliance with internal share trading window requirements.
  • Drafting announcements and release these announcements via SGXNET to SGX-ST and public.
  • Liaising with secretariat departments of business units and major shareholders(s) in ensuring compliance with related regulations.
  • Preparing relevant secretarial documentation for director and executive compensation, e.g. share plans.
  • Any related administration work for the above.

Requirements:

  • At least 3 years of related working experience.
  • Experience in managing the corporate secretarial matters of listed entities would be an advantage.
  • Excellent interpersonal and communication skills.
  • Works well under pressure and adaptable to changes.
  • Team player.

Benefits:

  • Flexible benefits with comprehensive medical coverage for self and family
  • Training and development opportunities
  • Subsidised rates at Ascott serviced residences
  • Strong advocate of staff volunteerism
  • Wellness programmes
  • Closing Statement:
  • At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

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