Lead Administrative Assistant

2 weeks ago


Singapore MFS Investment Management Full time
At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other.

Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.


THE ROLE


Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner.

Ability to perform administrative responsibilities with mínimal supervision.

WHAT YOU WILL DO

  • Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
  • Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
  • Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.
  • Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
  • Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
  • Ensures external and internal communication, documents and materials are accurate and error free.
  • Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
  • Performs additional responsibilities as requested.

WHAT WE ARE LOOKING FOR

  • Bachelor's degree or equivalent education and work experience (in an MNC, able to work in a fastpaced environment with colleagues of diverse backgrounds and levels.)
  • Minimum five years administrative experience, preferable in the Financial Services Industry but not limited.
  • Corporate Access (Planning and arranging Conference /Bespoke trips) experience is an added advantage.
  • Meticulous, an enthusiastic problemsolver, exercises good timemanagement with excellent calendar management skills is necessary.
  • Excellent interpersonal, communication and analytical skills. (Has strong written and oral communication abilities and interact confidently with crossfunctional teams.)
  • Able to multitask and is flexible to change priorities as needed to attend to more urgent and important tasks.
  • An initiator who is able to work independently at the same time collaborates well with the team.
  • Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access (Sharepoint).
  • Experience with travel (Flights, hotels, train and rental car, etc) and expense management (Concur system), video conferencing equipment (Zoom, TEAMS, Webinar, etc).
LI-HYBRID

What we offer:
At MFS, we view our employees as family — and like you, we want our family happy and healthy. That's why we provide competitive benefits programs and family-friendly policies which support the work-life balance needs of our employees.

MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.


This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless MFS approves an exemption as an accommodation due to a medical condition.

Submission of an exemption request does not guarantee that an exemption will be approved or that the request can be accommodated.

for assistance.

  • Know Your Rights: Workplace Discrimination is Illegal_
- document and _

  • Pay Transparency Nondiscrimination Provision_
- , linked for your reference._
  • Sales Administrator

    2 weeks ago


    Singapore LEAD FUTURE PTE. LTD. Full time

    Receiving and processing purchase orders. Issuing sales transaction invoices. Verifying orders, including customers' personal information and payment details. Maintaining and updating sales and customer records. Compiling monthly sales reports. Expediting orders through internal liaison. Directing feedback from customers to relevant departments. Identifying...


  • Singapore Neste Full time

    Team Lead, Administration: Location: Singapore, SG Country/Region: SG Job Area: Administration & Services Business Unit: SingaporeAre You Our Next Difference Maker?We are looking for a Team Lead, Administration to join our Administration team in Neste Asia Pacific.Our administrative services team plays an important part by supporting the people and growth....

  • HR Specialist

    2 weeks ago


    Singapore Lead Future Pte Ltd Full time

    To provide Human Resources support to the company, including recruitment, training, payroll, and employee engagement.Take charge of whole chain tasks from attendance management and employee information with timely and accuracy.To be responsible for the compensation and benefits operations, including monthly payroll CPF schemes, employee healthcare insurance...


  • Singapore ASIAONE ONLINE PTE. LTD. Full time

    AsiaOne is an established leading one-stop digital content destination based in Singapore and serving a regional audience. We believe in constantly adapting and innovating in order to be relevant for our clients and audiences. If you are committed, passionate, and keen to challenge yourself in this dynamic and fast-paced environment, AsiaOne could be the...


  • Singapore TRI-TECH SECURITY PTE. LTD. Full time

    Administrative assistants are responsible for a multitude of administrative duties, including prepare Quotation, Invovicing, simple accounting accounts payable and receivable & Stock Inventory. Some administrative assistants may type documents for enter data into databases. Additionally, some administrative assistants such as filing paperwork &...


  • Singapore SENGKANG TRADING ENTERPRISE Full time

    Brief DescriptionSengkang Group of Companies is one of the leading food product manufacturing and wholesale company with an extensive distribution network across Singapore.We are currently looking for administrative assistant to support our sales and marketing department.The administrative assistant will perform general administrative and clerical duties to...


  • Singapore RECRUITPEDIA PTE. LTD. Full time

    **Our client is a well-established MNC, market leader in the manufacturing industry. They are looking for a Administrative Assistant Manager to assist their team for the next phase of their business. They are located in the West - easily accessible.Responsibilities: To oversea and lead a team of Administrative officers To improve and enhance administrative...


  • Singapore RMA CONTRACTS PTE. LTD. Full time

    **Our Client is a leading global financial institution that delivers a broad range of financial services across investment banking, securities, investment management and consumer banking.**Job Scope: Proactive, solution oriented, support to a team of investment bankers, providing quality, timely and well organized administration support and services....


  • Singapore RADUGA PTE LTD Full time

    Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including supporting to...


  • Singapore ST ANDREW'S MISSION HOSPITAL Full time

    The Administrative Assistant in the Nursing Administration Department supports the Nurse Leaders in their administrative duties.KEY RESPONSIBILITIES To support the Nursing Department in all administrative functions such as filling, coordinating incoming and outgoing mails, monitoring stationery usage, transport request, residents' meals request, raising...


  • Singapore TECHWOOD STUDIO PTE. LTD. Full time

    Job Scope Provide administrative support in Account ,HR and Admin functions Key in invoices from supplies / for client to MYOB system Prepare invoices for client Prepare payment for suppliers Chasing outstanding payment & record payment into system Claim (expenses form) form for staffs Handling enquiry Recording all leads Open mailbox Prepare project closing...


  • East Singapore Lightway HR Consultancy Pte Ltd Full time

    On behalf of our client, which is an established Engineering company, we are looking for an Administration Team LeadResponsibilities To lead a team of administrative support staff on daytoday administration for Service Business (more than 10 pax) To manage internal stakeholders and render support to the team from time to time Other duties as...


  • Singapore AVENIR MAISON PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Assistant Job Brief:We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative...


  • Singapore BABYLON CAPITAL PTE. LTD. Full time

    Roles & Responsibilities**Responsibilities:**1. Responsible for administrative affairs management, providing administrative support, external communication and other administrative work to ensure efficient operation of the office.2. Responsible for office area management, office rental contract management and daily maintenance of the office area, including...


  • Singapore BABYLON CAPITAL PTE. LTD. Full time

    Roles & Responsibilities**Responsibilities:**1. Responsible for administrative affairs management, providing administrative support, external communication and other administrative work to ensure efficient operation of the office.2. Responsible for office area management, office rental contract management and daily maintenance of the office area, including...


  • Singapore PRIMESTAFF MANAGEMENT SERVICES PTE LTD Full time

    Roles & ResponsibilitiesJob Summary: We are seeking a competent and efficient Administrative Assistant to manage our reception counter and provide administrative support to various departments within our organization. The ideal candidate will be the first point of contact for visitors and clients, ensuring a professional and welcoming environment.Job...


  • Singapore PrimeStaff Management Services Pte Ltd Full time

    Job Summary:We are seeking a competent and efficient Administrative Assistant to manage our reception counter and provide administrative support to various departments within our organization. The ideal candidate will be the first point of contact for visitors and clients, ensuring a professional and welcoming environment.Job Description:To assist in...


  • Singapore PrimeStaff Management Services Pte Ltd Full time

    Job Summary:We are seeking a competent and efficient Administrative Assistant to manage our reception counter and provide administrative support to various departments within our organization. The ideal candidate will be the first point of contact for visitors and clients, ensuring a professional and welcoming environment.Job Description:To assist in...


  • Singapore EVANTAGE HR PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a reliable Administrative Assistant to join our team based in Singapore. This role provides the chance to collaborate closely with our team in a vibrant and teamwork-driven setting. The perfect candidate should possess strong organizational skills, attention to detail, and proficiency in administrative duties.As an...


  • Singapore PrimeStaff Management Services Pte Ltd Full time

    Job Summary:We are seeking a competent and efficient Administrative Assistant to manage our reception counter and provide administrative support to various departments within our organization. The ideal candidate will be the first point of contact for visitors and clients, ensuring a professional and welcoming environment.Job Description:To assist in...