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Office Administration Executive
4 months ago
Summary of Job
To be successful in this role, you need to have a service mindset and the will to go beyond your job description.
Your key role is to ensure that overall well-being of the Company's administrative processes and your major duties include: managing all corporate travel requirements, ensuring the timely consolidation & submission of expense reports, managing the cost-effectiveness of OEM procurement and supplies and managing the use of office facilities for Board and Management meetings.
Main Responsibilities
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Corporate Travel Requirements_
- Familiar with the latest rules and regulation in relation to oversea travel and provide timely advice to our office travellers.
- Prepare and submit expense claims relating to all travel arrangements to Executive Director for approval.
Office Administration_
- Managing the calendar and schedules for Chairman and Executive Directors.
- Familiar with the booking requirements for golf courses as well as entertainment
Responsible for the overall administrative requirements of the office:
- setting up of conference rooms for purpose of Board meetings and/or corporate
- setting up of online Zoom meetings and/or other forms of online conferencing requirements such as video-conferencing, etc.
- coordinating all resource requirements for in-house training and meetings.
- attending to phone enquiries and all local and overseas mails
- procurement of office equipment & machines (OEM) and supplies and
- upkeeping the pantry requirements.
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Other Duties_
- Work closely with HR & Admin department to provide administrative support as required.
- Attend to any other administrative matters as assigned by Management and/or immediate supervisor.
Requirements:
- Attained at least a Diploma in Administration or similar qualifications.
- At least 3 years of experience in office administration, including familiar with corporate travel formalities and requirements.
- Must be proficient in written and conversational English and Mandarin (an added advantage)
- Good communicator and possess excellent relational skills.
Job Types:
Full-time, Permanent
Salary:
$2, $3,000.00 per month
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
Supplemental pay types:
- 13th month salary
- Yearly bonus
