Senior Personal Assistant

2 weeks ago


Singapore NTT ASIA PACIFIC PTE. LTD. Full time

This is a seasoned role and has the primary responsibility to provide administrative support to President, Corporate and other Senior Executives within the NTT organisation and business function operations duties.

This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature.

The role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organisation.

This role may at time also be required to make high-level contacts of a sensitive nature inside and outside of NTT.

This role works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. This role works to resolve and assess a wide range of issues in creative ways.

**Job Description

Key Roles and Responsibilities:

  • Schedules and manages the Executive level appointments, meetings, and travel arrangements.
  • Coordinates and prioritises Executive's daily schedule, ensuring they are wellprepared for each engagement.
  • Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
  • Prepares and edits documents, reports, and presentations.
  • Maintains organised and easily accessible digital and physical files.
  • Plans and books travel, accommodations, and transportation for the Executive's business trips.
  • Creates detailed itineraries and ensures all travel logistics are smooth.
  • Coordinates meetings, including setting up conference calls or video conferences, reserving meeting rooms, and arranging catering if necessary.
  • Takes meeting minutes and follow up on action items.
  • Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
  • Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
  • Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
  • Maintains strict confidentiality regarding sensitive information and conversations.
  • Organises and coordinates events, conferences, or teambuilding activities as needed.
  • May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive.
  • Supports functional department operations duties (i.e. facilitating onboarding preparation / offboarding preparation / etc).
**Knowledge, Skills and Attributes: -
Ability to converse in Japanese Language is required, as such skill will be needed to better communicate across various stakeholders who are native Japanese speakers.

  • Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
  • Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business
  • Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
  • Strong organisational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
  • Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
  • Ability to handle unexpected issues and find creative solutions.
  • Ability to prioritise and coordinate initiatives, events or activities.
  • Attention to detail is important, especially when dealing with scheduling, document preparation, and recordkeeping.
  • Project management skills are important to manage any special initiatives or handle complex tasks effectively.

Academic Qualifications and Certifications:

  • A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience.

Required Experience:

  • Seasoned demonstrated experience gained within a similar role, preferably within a global organisation.
  • Seasoned experience gained in an administrative or executive support role is essential.


  • Singapore Personal Financial Hub Pte Ltd Full time

    CompanyPersonal Financial Hub Pte LtdDesignationPersonal Financial Advocate ProgramDate Listed21 Jun 2023Job TypeEntry Level / Junior Executive Free/ProjIntern/TSJob PeriodFlexible Start - Flexible EndProfessionConsultingIndustryConsultancyLocation NameSingaporeAllowance / Remuneration$800 - 1,500 monthlyCompany ProfilePersonal Financial Hub Pte Ltd is a...

  • Personal Assistant

    2 weeks ago


    Singapore LS AIRCON SPECIALIST (PRIVATE LIMITED) Full time

    Personal Assistantperform secretarial work and provide senior managers with day-to-day administrative support. Duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. Exhibit excellent organizational skills and demonstrable experience in a secretarial role.

  • Personal Assistant

    1 week ago


    Singapore Exodus Capital Full time

    We are growing, join us for an exciting career path! We are looking for Personal Assistant to handle daily administrative task/activities. · Reporting to senior management and performing secretarial and administrative duties· Act as point of contact for general enquiries and maintain contact lists· Managing internal and external correspondence on behalf...

  • Personal Assistant

    2 weeks ago


    Singapore EXODUS CAPITAL (S) PTE. LTD. Full time

    **We are growing, join us for an exciting career path We are looking for Personal Assistant to handle daily administrative task/activities. Reporting to senior management and performing secretarial and administrative duties Act as point of contact for general enquiries and maintain contact lists Managing internal and external correspondence on behalf of...

  • Personal Assistant

    1 week ago


    Singapore Exodus Capital Full time

    We are growing, join us for an exciting career path We are looking for Personal Assistant to handle daily administrative task/activities. Reporting to senior management and performing secretarial and administrative duties Act as point of contact for general enquiries and maintain contact lists Managing internal and external correspondence on behalf of senior...

  • Personal Assistant

    2 weeks ago


    Singapore SNATCHJOBS SINGAPORE PTE. LTD. Full time

    We are looking for a personal assistant (PA) who will be responsible for providing administrative and personal support to the organization. The main goal will be to help the senior director in managing his time and responsibilities more efficiently.Key responsibilities of a personal assistant include:Managing schedules and appointments Arranging travel,...


  • Singapore HEALTH LAB TCM WELLNESS PTE. LTD. Full time

    We are looking for a versatile and highly-organized personal assistant Intern to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties...

  • Personal Assistant

    2 weeks ago


    Singapore RECRUITPEDIA PTE. LTD. Full time

    **Our client is a Biotechnology company, one of the leading players in the Life Science industry. As the company scales, they are looking to bring on a Personal Assistant to support the management team through the next phase of growth and development roadmap.Duties: Provide full spectrum of secretarial support to Director Reports to the Senior Management and...

  • Personal Assistant

    2 weeks ago


    Singapore S & P MANPOWER AGENCY PTE. LTD. Full time

    JOB DESCRIPTION:A Personal Assistant (PA) works with senior manager to provide one-to-one support. Typically, PAs support senior manager by offering administrative help such as Preparing communications on behalf of a manager Communicate, coordinate, and deliver superior's instructions and work arrangements to all company departments. Answering phone calls...

  • Personal Assistant

    2 weeks ago


    Singapore RECRUIT EXPRESS PTE LTD Full time

    Roles & ResponsibilitiesLocation: Raffles PlaceWorking Hours: 9AM to 6.30PM Day-to-Day Secretarial Support: Managing calendars & meetings, scheduling and organising in-person/ virtual appointments & engagements, business/personal travel arrangements, filing of documentations including expense claims etc Communication Management: Handle incoming calls and...

  • Personal Assistant

    2 weeks ago


    Singapore SAMSUNG ASIA PTE. LTD. Full time

    Responsibilities Provide general secretarial and administrative support to Regional CEO Thorough and timely with all administrative responsibilities, e.g. preparing travel and expense reports, attendance tracking, etc. Internal/External meeting coordination Miscellaneous purchases, reservations and bookings Various administrative tasks or ad hoc...

  • Personal Assistant

    2 weeks ago


    Singapore XING WEI PTE. LTD. Full time

    Personal assistants perform secretarial work and provide senior managers with day-to-day administrative support. Their duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. They may also be required to organize events.Responsibilities1) Reporting to senior management and performing...

  • Personal Assistant

    2 weeks ago


    Singapore NatWest Markets Full time

    Our people work differently depending on their jobs and needs. From hybrid working to flexible hours, we have plenty of options that help our people to thrive.This role is based in Singapore and as such all normal working days must be carried out in Singapore.Join us as a Personal Assistant If you have strong organisational skills and a keen eye for detail,...

  • Personal Assistant

    2 weeks ago


    Singapore SANZ PTE. LTD. Full time

    Reporting directly to the CEO, the Personal Assistant provides executive support and serves as a liaison to the CEO and other stakeholders. He/she must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a...

  • Personal Assistant

    2 weeks ago


    Singapore LUFTHANSA GERMAN AIRLINES (DEUTSCHE LUFTHANSA AKTIENGESELLSCHAFT) Full time

    Do you want to be part of one of the biggest aviation companies in the world?Do you want to work hand in hand with top executives and learn from their day-to-day activities?At Lufthansa Group Asia/Pacific we are seeking for an exceptional Personal Assistant to the Vice President Sales APAC and Senior Director Sales Southeast Asia. This is a challenging and...


  • Singapore SASCO SENIOR CITIZENS' HOME Full time

    Roles & ResponsibilitiesPurpose of the RoleThe main responsibility of this role is to build a thriving community of senior volunteers, encouraging them to actively participate and creating a supportive environment for community engagement. The job entails providing assistance to seniors through various engaging activities, home visits, social interactions,...

  • Personal Assistant

    2 weeks ago


    Singapore THONG LANDSCAPE & DESIGN PTE. LTD. Full time

    Personal Assitant will be given responsibilities such as making appointments, organizing meetings, composing letters, scheduling travel, conducting research, and handling standard administrative activities. Personal assistants operate as gatekeepers, supervising correspondence and facilitating smooth interactions between the employer and other parties,...

  • Personal Assistant

    2 weeks ago


    Singapore Ministry of Education Full time

    What the role is As a Personal Assistant in the Ministry of Education (MOE), you will provide secretarial and administrative support to a member in the MOE Senior Management team and for the division you are posted to. You will also be responsible for the daily operation of the assigned office at the Ministry's headquarters.What you will be working on Plan...

  • Personal Assistant

    2 weeks ago


    Singapore PaceSetters Organisation Full time

    Established in 2008, PaceSetters Organisation (PSO) company strength consists of more than 150 Financial consultants and staff. Our achievements are not just recognized in productivity. We have also been valued as the fastest growing young dynamic group with a family-centred environmentAn incubator of dreams PSO is one of the most dynamic groups of financial...

  • Personal Assistant

    2 weeks ago


    Singapore ACE STEEL ENTERPRISE PTE. LTD. Full time

    Provide administrative and secretarial support to the Director, including business and personal matters. Help to maintain Director's contact such as customer and supplier Work closely with sales department Make travel arrangements such as booking of flights, cars, making hotel and restaurant reservations when needed Opportunity to learn new skills and travel...