ACCOUNTS AND ADMIN CLERK

2 weeks ago


Singapore POET TECHNOLOGIES PTE. LTD. Full time
Roles & Responsibilities

The Accounts and Admin Clerk supports the smooth operation of daily accounts and admin office functions.


Accounting:

  • Handle accounts payable and receivable and ensuring timely payments
  • Liaising with internal and external stakeholders (invoice, payment etc)
  • Assist in order processing payment records, updating and recording databases and spreadsheet
  • Processing, storing and updating invoices, bank deposits and other financial records
  • Managing cash flow processes and petty cash flow
  • Full accounting knowledge is good to have

Logistic Support:

  • To support logistics activities and ensure shipment are on-track and with minimal delays.
  • Perform final packing and ensure shipments and inventory transactions accuracy.
  • Arrange shipments to customer and other outbound shipment.
  • Monitors/Supervise the unloading of all materials into the receiving department; ensures materials are staged for counting and inspection; ensures receiving reports are accurate and tallies with the PO or the shipment invoice.
  • Issue purchase orders to suppliers, distributors, and manufacturers
  • Records and track goods receiving
  • Resolves discrepancies with accounting regarding invoices, packing slips, and receiver reports. Monitors the flow of paperwork from receiving to inventory control for timely data entry.
  • Oversee the movement of material from receiving to the warehouse/ store in an efficient, effective, and safe manner.
  • Work closely with lab in-charge in coordination of logistic related matters.
  • Maintain items record, document necessary information and utilize reports to project warehouse status.
  • Maintains inventory by conducting monthly physical counts; reconciling variances; inputting data.
  • Confer and coordinate activities with other departments

Admin:

  • Provide general office administrative support, including managing correspondence, scheduling, and maintaining office supplies, carpark and office maintenance and other administrative tasks with the Building personnel
  • Manage any ad hoc administrative tasks as required to support smooth operations of the office
  • Keep track of office/cleanroom stock inventories

Requirements:

  • Diploma and above in Accounting or Admin, or minimum of 5 years relevant experience
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint)
  • Strong organizational skills with the ability to multitask and prioritize
  • Good communication and interpersonal skills
  • Ability to work independently
  • Willing to work near West Coast area

Tell employers what skills you have

Ability to Multitask
Accounts Payable
Microsoft Office
Microsoft Excel
Ability To Work Independently
Interpersonal Skills
Inventory
Data Entry
PowerPoint
Accounting
Deposits
Administrative Support
Cash Flow
Scheduling
Databases

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