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Administration Executive

4 weeks ago

Singapore CHINA JINGYE ENGINEERING CORPORATION LIMITED (Singapore Branch) Full time
Roles & Responsibilities

1. Job Summary (General Nature/Objectives of the Job):


The Administration Executive (Copywriter) is responsible for creating, editing, and managing written content to support administrative and operational needs within the construction industry. This role combines strong organizational skills with the ability to craft compelling and accurate documentation, ensuring smooth communication and compliance with company standards.


The position also involves supporting the management team with administrative duties, ensuring efficient office operations, and contributing to internal and external branding initiatives.


2. Key Responsibilities and Activities:

  • Draft, edit, and proofread internal and external correspondence, reports, proposals, and project documentation.
  • Create engaging and informative content for newsletters, presentations, and marketing materials.
  • Maintain and update administrative records, including contracts, schedules, and project logs.
  • Coordinate with various departments to ensure timely submission of documentation and reports.
  • Support project teams in preparing tender documentation, RFIs, and client communication.
  • Ensure compliance with company branding and formatting guidelines in all written materials.
  • Organize and maintain physical and digital files, ensuring easy accessibility for relevant stakeholders.
  • Assist in the planning and execution of events or meetings, including drafting agendas and recording minutes.
  • Contribute to HR-related communications such as job postings, onboarding materials, and employee handbooks.
  • Liaise with external vendors, suppliers, or clients for content-related matters.


Behaviours Needed to Succeed:


3. Personal Competencies:

  • Strong sense of accountability and reliability.
  • Adaptable to dynamic work environments and tight deadlines.
  • Creative mindset with a focus on clarity and consistency in communication.
  • Integrity and discretion in handling sensitive information.


4. Technical Competencies:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Illustrator, Photoshop.


5. Skills & Knowledge:

  • Excellent written and verbal communication skills.
  • Strong editing and proofreading abilities with an eye for detail.
  • Organizational and administrative skills, including record management.
  • Knowledge of marketing and branding practices relevant to the construction industry.
  • Understanding of basic project management principles.


6. Formal Education:

  • Bachelor’s degree.


7. Major Study/Specialist (Education):

  • English, Communications, Business Administration, or a related field.


8. Experience Required:

  • 2–3 years of experience in administrative roles or as a copywriter, ideally in the construction or related industries.
  • Proven track record of creating professional and accurate written materials.
  • Experience working in a team-oriented, deadline-driven environment.

Tell employers what skills you have

Microsoft Office
Construction
Administration
Reliability
Adaptable
Adobe Illustrator
Teamoriented
Accountability
Photoshop
Fashion Design
Proofreading
Accessibility