Purchasing Executive

6 days ago

Singapore MARINA BAY HOTEL PRIVATE LIMITED Full time
Roles & Responsibilities

The Purchasing Executive will be assisting the Purchasing Manager/Director of Purchasing in managing the daily operation of the Materials Management department. She/he will communicate and liaise closely with the Purchasing Manager/Director of Purchasing to ensure all activities are conducted smoothly.


Summary of Responsibilities

  • Source and purchase all food & beverage items for the Hotel.
  • Assist the team to source non-food items for the Hotel.
  • Negotiate with suppliers on prices and quality.
  • Check status of delivery for all food items & assist in checking the delivery of non-food items.
  • To follow up with suppliers on samples, qualities, and conduct yield test regularly on chilled and frozen food.
  • Assist and coordinate with suppliers for audit visits and update details in the Food Supplier Audit Register.
  • Communicate and liaise closely with the team to ensure all Purchasing activities are conducted smoothly.
  • Liaise with Receiving on the delivery of perishable items and expedite delivery to ensure that all items are delivered at the specified times.
  • Liaise with Chefs, Receiving and all other users to ensure all goods/services are of good quality.
  • To monitor purchases made by users to ensure that delivery deadline is met and expedite any outstanding purchase orders.
  • To attend to all complaints made by users, to ensure all purchases/services are put right.
  • To assist Purchasing Manager with vegetables/fruits tender. Compare prices to ensure all purchases are secured at the best price of the required quality. Negotiate to ensure selected suppliers’ prices are updated in the system.
  • Source for improved qualities and competitive pricing to enhance product image and service at the best value.
  • Conduct inventory counts during the year of all operating equipment and regular beverage inventory as per Policy & Procedures.
  • Preparation of data for departmental reports, inventory, or studies.
  • Keep daily records, files and prepare reports.
  • Check materials received against invoices and note breakage and discrepancies in quantity or quality. Upon receiving deliveries, ensure all invoices are stamped and signed properly.
  • In the absence of the Purchasing Manager, to assist and overseas the Receiving.
  • Supports Receiving & Store Officers’ duties in their absence.
  • Any other duties pertaining to purchasing, shipping, or receiving deemed necessary by the Purchasing Manager/Director of Purchasing.

Requirements

  • Minimum GCE "O" level with some experiences in Accounting and Finance
  • Minimum 2 years’ experience in similar capacity
  • Preferably with experience working in hotel or tourism industry
  • Great communication and negotiation skills
  • Proficient in Microsoft Office applications
  • Displays initiative and willingness to learn
  • Commitment to professional values

Tell employers what skills you have

Negotiation
Microsoft Office
Microsoft Excel
Inventory
Supply Chain
Purchasing
Procurement
Accounting
Materials Management
Pricing
Sourcing
Audit
Able To Work Independently

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