Senior Facilities Executive
2 weeks ago
Overview
We are seeking a reliable and hands-on Senior Facilities Executive to support outlet maintenance, repairs, and project coordination across our automotive lifestyle venues. This role is ideal for someone with prior experience managing commercial properties or F&B outlets. The candidate needs to be highly responsive, operationally strong, and able to take direction well.
The SFE will report directly to the Head of Facilities & Outlets Experiences and play a key role in ensuring daily issues are resolved efficiently, vendors are well-managed, and our outlets are consistently maintained to high standards. This is a supportive operations role and will require flexibility, fieldwork, and attention to detail.
Key Responsibilities Outlet & Facilities Maintenance- Carry out regular inspections of all outlets to identify repair needs and general upkeep issues (e.g., plumbing, electrical, HVAC, carpentry, flooring, kitchen equipment).
- Supervise repair works and ensure follow-through with contractors.
- Coordinate preventive maintenance schedules and keep maintenance logs updated.
- Ensure FOH/BOH areas are safe, functional, and aligned with brand upkeep standards.
- Source, compare, and recommend vendors for repair works and services.
- Liaise directly with building management and commercial landlords on outlet-related matters, such as defects, works permits, and renovation issues.
- Monitor ongoing works to ensure quality, safety, and timely delivery.
- Assist in preparing documentation, quotations, and service reports for internal approvals.
- Support outlet opening or renovation projects under the guidance of the Head of Facilities.
- Coordinate with external vendors, developers, and internal stakeholders during site visits, fit-outs, or upgrades.
- Provide on-site presence during key works, handovers, or rectifications as required.
- Assist with asset shifting and event setup/teardown logistics.
- Follow up on facilities-related emergencies and urgent requests even outside of working hours.
- Maintain stock levels for maintenance supplies and initiate restocking as needed.
- 1–3 years of experience in facility maintenance, outlet operations, or property coordination (F&B, retail, or hospitality industry preferred).
- Solid knowledge of building systems, basic M&E repairs, contractor workflows, and safety compliance.
- Comfortable dealing with landlords, developers, and managing vendor relationships.
- Able to remain contactable outside working hours for emergencies or urgent issues.
- Possesses a valid driver’s license or personal transport (preferred but not required) to travel between outlets independently.
- Fluent in written/spoken English; comfortable with basic digital tools (email, Google Sheets, photo documentation).
- Strong follow-up skills, a sense of ownership, and ability to handle tasks reliably under pressure.
- Field-based, practical role with real impact on outlet success.
- Exposure to outlet openings, renovations, and operations in a dynamic lifestyle brand environment.
- Opportunity to build a strong vendor and developer network across the F&B and automotive retail sectors.
- Diverse learning exposure across facilities, AV, horticulture, and outlet operations.
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