Finance and Admin Executive, Finance

2 days ago

Singapur, singapore Singapore Institute of Directors Full-time

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Organisation: Singapore Institute of Directors
Job Title: Finance and Admin Executive
Department: Finance
Report to: Head of Finance
Travel: NA

Job Summary

The Finance & Admin Executive supports SID’s finance operations and corporate services. This role is responsible for managing accounts payable and receivable processes, assisting with audits and committee meetings, and coordinating office administration to ensure compliance, accuracy, and smooth organizational functioning.

Key Responsibilities Primary Responsibilities - Finance Operations (AP and AR Management)

Managed a full/partial set of accounts, ensuring accuracy and compliance with accounting standards
Prepare and process supplier payments and refunds, ensuring proper documentation, compliance with internal controls, and timely execution
Record and maintain supplier invoices in the accounting system, ensuring accuracy before month-end closing to support reconciliation and reporting
Assist with accounts receivable processes to ensure accurate financial tracking
Prepare and verify funding documents for government projects, ensuring timely submission to meet funding requirements

Primary Responsibilities - Office Administration

Manage routine office administration tasks such as ordering stationery and pantry supplies, and liaising with vendors to support daily operations
Coordinate internal communications related to office schedules, cleaning services, and operational updates
Obtain vendor quotations, compare service options, and prepare recommendations for management approval

Secondary Responsibilities - Governance & Committee Support

Prepare clear and concise meeting notes for Finance and Audit Committee meetings, capturing key discussions, decisions, and follow-up actions
Assist in coordinating board meetings, including being the lead admin for Annual General Meeting (AGM), ensuring smooth execution and proper governance documentation
Coordinate scheduling and logistics for Council, Executive Committee, and Nominating & Governance Committee meetings

General Support

Perform other ad hoc duties as assigned to support organizational needs.

Required Competencies & Qualifications

Diploma in Accounting or LCCI Higher in Accounting qualification.
Minimum 3 years of relevant accounting experience.
Proficiency in Microsoft Office applications.
Strong numerical, analytical, and organizational skills.

Preferred Competencies & Qualifications

Prior experience working in non-profit organisations
Strong interpersonal and communication skills, with the ability to work collaboratively across teams.

Americas

Europe

Asia / Oceania

Africa

Finance and Admin Executive, Finance

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