Admin Executive

Admin Executive page is loaded## Admin Executiveremote type: On-sitelocations: Singaporetime type: Full timeposted on: Vandaag geplaatstjob requisition id: REQ **JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**TITLE**Admin Executive**POSITION OBJECTIVES**To support the Centre Manager and Management Office with Administrative duties.**DUTIES & RESPONSIBILITIES*** To maintain a record of incoming / outgoing mails and e-mail.* To maintain Key Register at Management Office and FCC and record movement of keys.* To set-up and maintain filing system in Management Office.* To maintain and update the records of fixed assets and drawing schedules.* To maintain an updated list of contact information of tenants, fire wardens, vendors, clients, and staff of Management Office etc.* To administer request for registration/ deregistration of security access card, maintain and update the Security Card Access Register and operate the Security Access Control System.* To administer request for season parking, maintain and update the Season Car Parking Register and operate the carpark management system.* Manage carpark collection and liaise with finance team.* To provide administrative support to Management Team such as calls, typing, filing, updating portal, App, organizing meetings and events, input relevant data needed for the production of reports etc.* To keep track and maintain inventories necessary for the smooth functioning of the management office such as stamps, stationery, refreshments.* To maintain the IT system in management office.* To maintain, update and generate report from the OMS Online Portal including but not limited to input Customer’s Requests and Purchase Orders, and follow through on the necessary actions required.* To maintain duty roster and leave records of site staff.* To administer bookings of facilities such as meeting pods, EOT, etc.* To participate and ensure that our services and activities are in compliance with the OMS procedure and standards.**Performance Indicators:*** Successful completion of scheduled activities.* Achieve KPIs.* Achieve target deliverables for business plans, monthly reports and budgets.* Ensure that a high level of professionalism and customer service are always maintained.* Ability to work under pressure and meet set timelines.* Client and tenant’s customer satisfaction.* Meet standards and audit requirements.**Knowledge/Experience:*** Tertiary qualification at least 5 years of experience.* Relevant experience in working in property management industry.* Independent with integrity, innovative, proactive, and resourceful.* Good organization, problem solving and communication (verbal and written) skills.* Ability to work under pressure.* Good interpersonal skills with team player qualities to manage both internal and external stakeholders.**Attributes/Behaviours:*** Pro-active and achievement orientated.* Flexible.* Team player.* Practical approach with a “can do” attitude.**Location:**On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the tableAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. 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Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. 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