Admin cum Purchaser

1 day ago

singapore MULTIFLORA NOIBARA PTE. LTD. Full-time

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Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

Annual Leave: 12 days onwards

Job Summary

Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.
Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).

Key Responsibilities 1. Purchase Reports & Invoicing

Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.

2. Purchasing Operations

Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
Track order delivery dates, monitor inventory levels, and assist with regular stock counts.

3. General Administration

Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
Manage office supplies and pantry inventory, including stock checks and restocking.
Handle classification, archiving, and data entry for administrative documents, contracts, and files.
Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

Business Administration, Supply Chain, Accounting, or a related field.
1–2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
Proficient in Microsoft Office
Good communication and coordination skills to effectively liaise with various departments and suppliers.