HR Operation Specialist

18 hours ago

toa payoh, central region, Singapore Recruit Express Pte Ltd Full-time

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Job scope: 1. Employee Lifecycle Management

a. Onboarding & Employment Administration
- Support recruitment operational activities such as candidate sourcing coordination and interview arrangements
- Manage end‑to‑end onboarding processes including contract issuance, document verification, medical examination coordination, work pass processing, system setup, and logistics.
- Manage operational support for Non‑Traditional Source (NTS) workforce, including coordination of travel and accommodation where applicable.
b. Probation, Contracts & Exits
- Manage probation confirmation processes in partnership with line managers.
- Monitor fixed‑term contracts and manage renewals in compliance with local legislation.
- Ensure effective and compliant offboarding processes, including statutory notifications and work pass updates.

2. HR Data & Reporting

Maintain accuracy, integrity, and governance of HR data across different HR systems.
Produce timely HR reporting, metrics, and dashboards to enable data‑driven decision‑making.
Participate in HR / HRIS enhancement projects, automation initiatives, and process optimization activities.
Support internal and external HR audits

3. Engagement

Serve as the first point of contact for employee queries related to HR policies, benefits, and procedures.
Provide accurate and timely responses to employee inquiries.
Support in the mobilization and demobilization of employees for assigned worksites

4. Benefits Enrolment & disenrollment

5. Other Scope but not limited to below

Prepare and provide necessary documentation for audit reviews (internal and external audit)
Process invoice from suppliers (e.g. medical check, insurance, MOM, flights tickets, etc.)
Prepare verification of employment letter when required/requested

6. Learning Administration:

Requirements:

Diploma / Bachelor’s degree in Human Resources, Business Administration, or related field
Minimum 3 years of HR Operations experience covering full spectrum
Good interpersonal and consulting skills to interact with multiple stakeholders
Knowledgeable in local employment rules and regulation
Drives performance & improvement – Uses data and insight to optimise service delivery.
Strong Communication skill – Clear, concise and adjust communication skill and level to the appropriate audiences (e.g. NTS works to line manager)
Strong stakeholder management – Drive operational efficiency and group HR initiatives

We regret to inform that only suitable candidates will be shortlisted for an interview.