Document Controller
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Our company focuses on PUB Tuas Water Reclamation Plant. We are seeking a Document Controller to maintain records and oversee document control for regulatory and legal compliance. The job is primarily clerical. The ideal candidate must be a self-starter, capable of working well both independently and in teams. The Document Controller should be detail-oriented and comfortable communicating all issues clearly to the supervisor. Preference will be given to those with relevant experience.
Responsibilities- Copy, scan and store documents, check for accuracy and edit files, like vendor approval submission
- Manage the flow of documentation within the organization and Main-con/client
- Coordinates with Managers, Engineers and Superintendents on documentation control
- Ensure proper document classification, sorting, filing and proper archiving
- Performs document quality check in accordance to the Company's document control procedures.
- Maintain confidentiality around sensitive information and terms of agreement
- Manage quality documentation functions in an ISO certified environment.
- Ensure all reports and correspondence are completed on time
- Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings and procurement/vendor information
- Perform data entry tasks when project documents need updates.
- Submission of documents(Drawings/Reports/Material/Inspections)
- Prepare ad-hoc reports on projects as needed
- Any other ad-hoc duties as assigned by the management.
- Minimum 2-3 years of experience in document control / administrative role in the Construction/Engineering sector
- Knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.
- Knowledge of Electronic Document Management Systems (EDMS) if of advantage
- Ability to take initiative and work with minimal supervision
- Able to multi-task and work under pressure
- Working days: 5.5 days
- Working Location will be at Ubi
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