Laboratory Executive

KEY JOB PURPOSE We are seeking a highly organized and detail‑oriented Laboratory Executive to support the daily operations, safety management, and administrative functions of our laboratory and office facilities. The ideal candidate will ensure a safe, compliant, and efficient working environment while coordinating procurement, maintenance, and documentation processes. KEY RESPONSIBILITIES 1. Laboratory Operations and Safety Management Conduct regular 5S housekeeping and laboratory inspections to maintain cleanliness and safety standards. Maintain and update laboratory and chemical inventories , including tracking gas cylinders, consumables, and assets. Coordinate laboratory licensing and ensure compliance with regulatory requirements (e.g., NEA, SCDF, MOM). Manage waste segregation, collection, and disposal in compliance with environmental regulations. Coordinate maintenance, calibration, and repair of laboratory equipment; support installation and commissioning of new instruments. Handle and report laboratory incidents or accidents , ensuring proper documentation and follow‑up actions. Develop, review, and maintain Risk Assessments (RA) and Standard Operating Procedures (SOP) . Oversee lab coat cleaning schedules and ensure hygiene standards are upheld. 2. Office and Facility Coordination Coordinate weekly office housekeeping and ensure cleanliness of shared facilities. Support renovation activities , including vendor coordination and progress monitoring. Manage air‑conditioning system servicing , maintenance schedules, and troubleshooting. Arrange logistics for delivery or receipt of goods , including preparation of documentation. Coordinate staff medical surveillance and ensure compliance with company health and safety requirements. 3. Procurement and Inventory Management Oversee procurement activities through the company’s online approval (OA) system. Engage with suppliers for quotation requests, price negotiation, and purchase orders. Generate procurement and inventory reports , track stock movement, and maintain accurate records. Prepare payment listings , follow up on invoices, and liaise with Finance for timely processing. 4. Fire Safety and Emergency Preparedness Serve as the designated Fire Warden , supporting emergency evacuation drills and fire safety readiness. Conduct periodic fire safety checks on extinguishers, alarms, and emergency exits. 5. Documentation and Record Keeping Maintain and organize documentation such as delivery orders (DOs), invoices, SOPs, RAs, SDSs, and inventory records. Prepare monthly reports for management review. Ensure all documents are properly filed and readily accessible for audit and inspection purposes. COMPETENCIES AND QUALIFICATION REQUIREMENTS WSQ Specialist Diploma in Workplace Safety & Health , Degree in Occupational Safety & Health , or other relevant Science/Engineering degree. Strong understanding of laboratory safety , 5S Principles , and procurement processes . At least 1 or 2 years of relevant experience in laboratory operations, safety, or facility coordination (experience in R&D or chemical lab environment preferred). Familiar with laboratory safety regulations and regulatory bodies such as NEA, SCDF, and MOM. Knowledge of chemical inventory management , risk assessment , and SOP documentation . Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with digital approval systems. Good communication and coordination skills with internal departments and external vendors. A proactive team player with strong attention to detail and good time management. ABRIDGED VERSION OF JOB DESCRIPTION AND REQUIREMENTS We are looking for a focused and highly motivated individual to join our dynamic and growing team. The successful candidate will play a key role in supporting laboratory operations and contributing to the development of next‑generation photovoltaic technology in our flagship research projects. We regret that only shortlisted candidates will be notified. #J-18808-Ljbffr