Executive, Facilities

3 weeks ago


Singapur, Singapore SPD Full time

6 days ago Be among the first 25 applicants

Home » Executive, Facilities (1 Year Contract)

Executive, Facilities (1 Year Contract)

Singapore

Provides facilities and administration support to the organization

Responsibilities
  • Facilities Management
    • Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.
    • Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly
    • Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc.
  • Transport Management
    • Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors
  • Project Management
    • Provide support to the project team for new renovation and upgrading works.
    • Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.
  • Administrative Functions
    • Perform sourcing, evaluation of quotations and seek approval for purchases.
    • Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
    • Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements
    • Coordinate and support the renewal of contracts and agreements required for the operations
  • Support Other Administrative Activities And Events
    • Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc
    • Support all administrative works such as managing card access, printing and phone line management, etc
    • Other administrative duties as assigned
Requirements
  • Possess at least a Diploma in any discipline
  • At least 5 years of relevant working experience for Diploma holders
  • Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience
  • Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred
  • Possession of own transport will be an advantage
  • Proactive, meticulous, possess good communication and interpersonal skills, and a good team player
  • Only Singaporeans need apply
Seniority level
  • Mid-Senior level
Employment type
  • Contract
Job function
  • Business Development and Sales
  • Industries
  • Non-profit Organizations

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