Coordinator (Executive Assistant), Golf - Maternity Cover
4 weeks ago
IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management.
IMG powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR.
IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.
The Role and What You'll Do- Assist EVP and other S/VPs with work travel requirements. This includes obtaining trip approval, and booking of flights, accommodation, ground transportation, etc.
- Assist EVP and other S/VPs with expenses and claims. This includes that of work trips, local meetings, as well as any medical claims.
- Assist in setting up meetings, including obtaining best time, sending invitations, booking rooms, etc.
- Draft emails and letters to key stakeholders—government officials, Tour officials, clients, colleagues.
- Provide assistance in preparing sales proposals
- Coordinate creative workflow for APAC golf requests
- Coordinate market research with Endeavor Analytics team, for APAC golf requests
- Assist in sales process, i.e. carry out background research of businesses, arrange meetings with potential entities, send follow up notes and proposals, etc.
- Devising and maintaining office systems, including data management of work documents to be disseminated on a timely basis i.e. World Tour Schedule, Weekly/Quarterly Reports, etc.
- Coordinate travel with country heads and Golf division
- There will be opportunity to travel for regional events, where specific responsibilities will be discussed and agreed upon separately.
- Personal matters include booking EVP’s family’s personal travel, if traveling with EVP. This may include visa applications, flights, accommodation and ground transport. Also maintaining proper records of important personal documents.
Please note this is a maternity cover position for a period of 6 months, estimated dates from Sept 2025 to March 2026.
You Have These- 2+ years of relevant administrative experience is preferred
- Professional, detail-oriented, motivated and proactive
- Exhibit strong organizational skills and ability to balance multiple tasks
- Maintain the utmost discretion and confidentiality with finance matters
- Exhibit strong and effective communication skills
- Strong writing, proofreading and editing skills
- Work well under pressure and in a fast-paced environment and make decisions with informed discretion
- Proficiency in Word, Excel, PowerPoint, SharePoint, Office365
- Ability to travel preferred
- Seniority level: Associate
- Employment type: Contract
- Job function: Administrative and Project Management
- Industries: Spectator Sports and Entertainment Providers
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