Executive Coordinator

1 week ago

Singapur, Singapore Accela Talent Full time

We are seeking a highly organized, resourceful, and discreet Executive Assistant to support a globally recognized C‑Suite Executive Coach, professional speaker, thought leader, and award‑winning author. This is a high‑touch, fast‑paced role that requires precision, proactive thinking, and an exceptional ability to manage multiple priorities with discretion and poise. You’ll serve as the right hand to a world‑class leader, helping execute a dynamic schedule that includes international travel, media appearances, keynote speaking engagements, client work with senior executives, and ongoing thought leadership publishing. Key Responsibilities Calendar & Scheduling Management Manage a complex, international calendar with multiple time zones, optimizing for business impact, energy, and personal rhythms. Travel & Event Coordination Plan and manage global travel logistics, including flights, accommodations, ground transport, and event briefings for high‑profile engagements. Executive Communication Support Draft, edit, and respond to correspondence, speaking inquiries, and client communications with impeccable attention to tone, accuracy, and timing. Content & Presentation Support Assist with the creation, formatting, and distribution of keynote decks, client deliverables, proposals, and published thought leadership. Operational Support Manage invoices, contracts, CRM updates, subscriptions, and administrative tools that support the business backend. Brand & Media Coordination Coordinate with PR, podcast, media, and social media teams; manage brand assets, speaking bios, and press kits. Project & Priority Tracking Maintain oversight of ongoing initiatives, publishing projects, product launches, or book tours, ensuring nothing falls through the cracks. Personal Support Provide occasional personal support to the founder, including assistance with personal appointments, errands, and other day‑to‑day logistics as needed. Qualifications 5+ years of experience supporting senior‑level executives, ideally in high‑performance, coaching, speaking, or publishing environments Proven ability to work independently in a remote‑first, fast‑paced, and high‑stakes environment Exceptional organisational and time management skills, with the ability to anticipate needs before they arise High emotional intelligence and the ability to engage with executive clients and partners with tact, warmth, and professionalism Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, Asana/Trello, CRMs, and digital filing systems Excellent verbal and written communication skills Absolute discretion with confidential information and sensitive business matters. Preferred Experience Background in executive coaching, speaking, or personal brand management Experience supporting bestselling authors or thought leaders Familiarity with international travel planning and global time zone management Basic understanding of digital marketing, newsletters, and content publishing workflows Work Style This is a remote‑first role with flexibility required to accommodate global time zones, occasional weekend needs, and international travel schedules. You are a self‑starter who thrives in a behind‑the‑scenes leadership role, creating structure and clarity for a visionary entrepreneur. #J-18808-Ljbffr

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