PERSONAL ASSISTANT cum SALES ADMINISTRATOR to CEO

2 weeks ago

Singapur, Singapore Koizumi Lighting Singapore Pte. Ltd. Full time

PERSONAL ASSISTANT cum SALES ADMINISTRATOR to CEO (Japanese Speaking) You will perform the following duties; but not limited to; Personal Assistant to CEO (40%) To manage CEO’s calendar, appointments, meetings, and travel arrangements. To provide high‑level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client‑facing responsibilities. To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients). To serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO. To translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality. To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes. To handle confidential documents and company data with discretion. To support the sales department with sales administrative tasks including preparing quotations, tenders, etc. To receive, verify & process orders through internal liaison. To prepare marketing presentation materials and samples. To maintain and update sales & customer records, distributor agreements, etc. To compile monthly sales reports. To direct feedback from customers to relevant departments. To stay up‑to‑date with new products and features. Marketing activities (10%) To plan & monitor various marketing activities to be executed by the Marketing Executive. Other ad‑hoc duties assigned To do other ad‑hoc duties assigned. Requirements Diploma holder in Marketing or Business or Architecture. Min. 5 years’ experience in a similar position. Familiarity with sales reports and sales records. Proficiency with word processing and spreadsheet software. Excellent organisational and multitasking skills. Excellent written and verbal communications skills in both English and Japanese, in order to do translation & act as translator for CEO, when communicate with Japan headquarter & Japanese clients. Exceptional interpersonal and customer service skills. Motivated to work in challenging, fast paced and result‑driven environment. #J-18808-Ljbffr

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