Corporate Administrator

3 days ago


Singapur, Singapore PRO-MATRIX PTE LTD Full time

Handle reception duties including answer incoming calls, attend to guests, etc; Manage the booking of conference and meeting rooms; Liaise with staffs in other divisions and with external contacts for general office related matters; Order and maintain stationery, company T-shirts, pantry, office equipment, office furniture & fittings, etc; Work with HR department for new staff issuance; Arrange and handle local or worldwide courier; Sort and distribute incoming posts, organising and sending outgoing posts; Organize and maintain paperwork, documents and computer-based information including internal contacts update, external contacts update; Served as Document Controller in ISO 9001, ISO 14001, OHSAS 18001 Integrated Management Systems and ISO 22301 Business Continuity Management System; Work with QC team on Vendor Qualification process including create vendor card in Navision and track of vendors' related information (validity of insurance, ACRA, BizSafe Certificate, etc); Plan and coordinate all corporate activities/events; Attend meetings, taking minutes and keeping notes; Liaise with insurance broker and handling company insurance, ad-hoc project insurance & vehicle related matters, phone lines application and renewal contracts, etc. Assist Executive Secretary/HR Manager in all admin-related matters; Draft and disseminate monthly e-Newsletter; Liaise with Cleaning Auntie to ensure office cleanliness; Administrate Corporate Travel Management; Any other related administrative tasks assigned by Executive Secretary/HR Manager.



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