Coordinator (Executive Assistant), Golf - Maternity Cover
2 weeks ago
Coordinator (Executive Assistant), Golf – Maternity Cover IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. The Role and What You'll Do: Assist EVP and other S/VPs with work travel requirements, including obtaining trip approval and booking flights, accommodation, ground transportation, etc. Assist EVP and other S/VPs with expenses and claims, including those related to work trips, local meetings, and medical claims. Assist in setting up meetings, including determining the best time, sending invitations, booking rooms, etc. Draft emails and letters to key stakeholders – government officials, tour officials, clients, colleagues. Provide assistance in preparing sales proposals. Coordinate creative workflow for APAC golf requests. Coordinate market research with Endeavor Analytics team for APAC golf requests. Assist in the sales process by conducting background research of businesses, arranging meetings with potential entities, and sending follow‑up notes and proposals. Devising and maintaining office systems, including data management of work documents to be disseminated on a timely basis (World Tour Schedule, Weekly / Quarterly Reports, etc.). Coordinate travel with country heads and Golf division. There will be opportunities to travel for regional events, where specific responsibilities will be discussed and agreed upon separately. Handle personal matters, including booking EVP’s family’s personal travel when traveling with EVP. This may include visa applications, flights, accommodation, and ground transport, as well as maintaining proper records of important personal documents. Please note this is a maternity cover position for a period of ~5 months, estimated dates from November 2025 to end March 2026. You Have These: 2+ years of relevant administrative experience is preferred Professional, detail‑oriented, motivated and proactive Exhibit strong organizational skills and ability to balance multiple tasks Maintain the utmost discretion and confidentiality with finance matters Exhibit strong and effective communication skills Strong writing, proofreading and editing skills Work well under pressure and in a fast‑paced environment and make decisions with informed discretion Proficiency in Word, Excel, PowerPoint, SharePoint, Office365 Ability to travel preferred Seniority level Associate Employment type Contract Job function Administrative and Project Management Industries Spectator Sports and Entertainment Providers #J-18808-Ljbffr
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