Accounting and Administration Assistant Manager

Accounting and Administration Assistant Manager / Senior Executive

We are looking for an Accounting and Administration Assistant Manager / Senior Executive to manage the company's financial records, ensuring compliance with accounting principles, and overseeing day-to-day administrative functions. This role requires a strong understanding of accounting principles, good organisational skills, and the ability to work cross-functionally with other departments to improve operations. The role plays a crucial role in maintaining financial integrity and ensuring efficient office operations.

Key Responsibilities:

A. Accounting Responsibilities:

1. Accounts Payable & Receivable: Process invoices, payments, and collections in a timely manner.

2. General Ledger Management: Process invoices, payments, and collections in a timely manner.

3. Tax Compliance: Prepare and submit quarterly GST and corporate tax returns; ensure compliance with tax laws and regulations.

4. Cost Management: Track expenses, identify cost-saving opportunities, and support efficiency initiatives.

5. Audit Support: Liaise with auditors, prepare documentation, and assist during audit cycles.

6. Financial Reporting & Analysis: Prepare monthly, quarterly, and annual financial statements, ensuring compliance with accounting standards.

7. Budgeting and Forecasting: Assist in budget preparation, monitor variances, and track compliance.

8. Internal Controls: Implement internal controls to safeguard company assets, including the reconciliation of bank statements, accounts, and inventories.

B. Administrative Responsibilities:

1. Corporate Secretary: Coordinate and liaise with corporate secretarial agent and ensure completeness of documentation and submission in compliance with statutory requirements.

2. IT Maintenance: Coordinate and liaise with Bunzl IT/ IT service provider/ software consultant on any IT related issues including hardware purchases, software projects, setting up new IT equipment and access rights for staff.

3. Office Management: Oversee the general administrative functions of the office, including organizing office supplies, managing office equipment, and ensuring a safe and efficient work environment.

4. Document Management: Maintain organized files and records for financial, legal, and administrative documents, ensuring easy retrieval and compliance with retention policies.

5. Correspondence & Communication: Manage official correspondence, including emails, phone calls, and letters. Maintain effective communication between departments.

C. Other Duties:

1. Cross-Department Collaboration: Work closely with other departments such as sales, customer service, procurement, and warehouse to ensure smooth financial and administrative processes.

2. Process Improvement: Continuously evaluate and assist in streamlining accounting and administrative processes to increase efficiency and reduce errors.

3. Other Adhoc duties as assigned .

Required Skills & Qualifications:

1. Educational Background:

• Minimum a Degree in Accountancy

1. Experience:

• Minimum 3-5 years of experience in accounting and tax practices

• Proven experience in managing financial records, preparing reports, and administering office functions.

1. Technical Skills:

• Proficiency in accounting software (e.g., Sage, Pronto) and Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong understanding of accounting principles and financial reporting standards.

• Familiarity with tax preparation and payroll software.

1. Soft Skills:

• Strong organizational, time management, and multitasking abilities.

• Good communication and interpersonal skills

• Ability to handle sensitive and confidential information.

• Detail-oriented with strong problem-solving skills.

1. Other Skills:

• Strong analytical skills and the ability to interpret complex financial data.

• Capacity to work under pressure, meet deadlines, and handle multiple responsibilities simultaneously.

Work Environment:

• Full-time position, typically working in an office environment.

• Some overtime may be required during month-end or year-end closing periods or audit times.

• Collaboration with different departments and external partners.