Assistant / Senior / Librarian - Acquisitions and Subscriptions (NUS Libraries)

Responsibilities

• Assist management and collaborate with partners in the timely procurement of library resources to ensure access to a high-quality library collection, in compliance with university procurement policies and guidelines, license agreements, and copyright regulations.
• Work with team members to manage the acquisition and subscription life cycles of print and digital materials, including the fulfilment of document delivery requests.
• Conduct negotiations with publishers and vendors, including the review of license agreements for procuring library resources.
• Work with team members in troubleshooting and resolving the acquisitions mailbox queries and requests.
• Collaborate with research librarians to assess and prioritize resource needs.
• Generate reports to analyze acquisition and subscription activities, usage statistics, and other relevant information.
• Evaluate and streamline acquisition workflows to improve efficiency and user access.
• Maintain accurate records in the Integrated Library System (ILS).
• Maintain current documentation of acquisition and subscription manuals, workflows, and training materials for staff.
• Lead or contribute to the strategic growth and development of NUS Libraries’ collection, services, and spaces.
• Stay informed about trends in acquisition models, scholarly publishing, and library technologies.
• Collaborate with colleagues from other library clusters to drive cross-cluster projects to enhance library services, innovation, and knowledge transfer for impact.
• Perform other related tasks and participate in cross-cluster projects and teams, as assigned.

Note: Qualifications include the following:

• Bachelor's degree in any discipline

• At least 2-3 years relevant experience in an academic library environment
• Fresh graduates may be considered for the role of Assistant Librarian

• At least 2-3 years as a Librarian with experience in leading project/functional/resource teams
• Familiarity with the academic publishing landscape
• Domain knowledge in publishers’ archiving policies
• Domain knowledge in copyright
• Understanding of emerging technologies and purchase and subscription models for delivery of services
• Knowledge of contract management
• Good understanding of core library domains such as information literacy, loans services, acquisitions, serials management, e-resource management, circulation, research and information services
• Knowledge and working experience in Acquisitions functions in Library Management System, EDIFACT and Z39.50 standards
• Knowledge of Open Access and its various issues and different purchase and subscription models
• Knowledge of electronic resources archival services such as LOCKSS, CLOCKSS and Portico
• Knowledge of intermediate/advanced EXCEL and data literacy
• Familiarity with or interest in emerging technologies, including AI applications or AI-assisted tools for acquisition workflow automation or usage data analysis
• Problem-solving and team-oriented approach to resolve issues and streamline workflows for an efficient end-to-end process
• Strong organizational skills to manage multiple deadlines and processes efficiently
• Comfortable working in a dynamic environment with frequent changes in technology, licensing models, and publishing trends
• Analytical skills in assessing usage statistics, pricing models, and vendor performance to support evidence-based decision making

• Location: Kent Ridge Campus
• Organization: NUS Libraries
• Department: Collections Management and Preservation
• Employee Referral Eligible: Yes
• Job requisition ID: 30036

• Full-time

• Other

• Higher Education, Education Administration Programs, and Strategic Management Services