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Project Coordinator

1 month ago

Singapur, Singapore Catalent Full time

Catalent is a leading provider of advanced technologies and outsourced services for the pharmaceutical, biotechnology and consumer health industry. Our Singapore facility is a strategic hub in the Asia Pacific region with 22+ years of expertise in the import/export, secondary packaging and labeling of clinical supplies, cold chain handling of temperature sensitive products, and full returns and destruction management.

To support the increase of our projects, we are currently recruiting a Project Coordinator to join our Singapore site.

The role 

Under own direction for assigned projects or in support of PM team co-ordinate projects from award stage to completion ensuring correct planning timelines are generated, monitored and tracked to ensure successful adherence and completion.

Attend and produce minutes and actions for internal and client meetings/teleconferences/client visits and Audits to support own assigned projects or PM team and understand full scope requirements to generate all required project documentation.

Receive, monitor, and manage client-supplied label text/Randomizations, drug, components and materials and ensure delivery to internal functions as required.

Generate required documentation and liaise with depot group for 3rd party depot set up.

Manage inventory reporting and monitor and track client inventory in line with project requirements.

Set up clients on fusion suite as required, provide ongoing support for client use and password management.

Supply relevant information and produce project forecasts to PM team to support S&OP and client management.

Set up returns phase of projects, generate manage and monitor IDR’s and destruction process ensuring invoicing completed.

Collect KPI data and supply to PM team.

Assist with departmental training and completion of training documentation.

Will mentor junior project coordinators.

Investigate and propose solutions for disputed invoices and effectively manage invoice queries to ensure timely resolution and payment.

When acting as part of a PM team, provide information to Project Manager on specific project requirements, may act as an onsite liaison for remote to site Project Management and deputise on specific tasks in the Project Manager’s absence.

Will become proficient with JDE and will perform all project set-up entries and tracking as needed for all projects assigned as support or lead, and will also be responsible for marking financial milestones under the guidance of PM.

Will become proficient in work front and compliant with all delegated tasks.

Assist in the preparation and regular review of Standing Operating Procedures relating to own areas of responsibility.

Any other duties which may properly be assigned to this post.

May be requested to perform any role/level within the CSE team if trained to do so.

The candidate

Diploma or Bachelor degree in logistics, supply chain, or in a related field.

At least 2 years of experience in customer service, project coordination or appropriate business-related area.

Professional Project Management Qualification is a strong asset.

Good knowledge of IT systems.

Excellent communication skills (written and verbal), time management and organizational skills.

Adopts a committed approach to providing a high level of customer service when managing multiple tasks.

Ability to work as part of a team, adopting a right-first-time approach ensuring the commitments are met in a timely manner.

Demonstrated professionalism including excellent work ethic, positive attitude, and experience communicating with external clients.

Position benefits

Permanent contract

Defined career path and annual performance review and feedback process

Competitive benefits

Dynamic, fast-paced work environment

Catalent offers rewarding opportunities to further your career Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. 

Catalent is committed to the health and safety of its employees, visitors and the customers and patients we serve. As a result of the global pandemic, we have modified many of our recruitment and on-boarding processes to maintain everyone’s safety. The Human Resources teams will communicate all necessary safety processes and procedures throughout each stage.

personal initiative. dynamic pace. meaningful work.

Visit to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to . This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers:

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond— it is a fraudulent request. Please forward such requests to for us to investigate with local authorities.

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