Media Ops Specialist

3 weeks ago


Singapur, Singapore Publicis Groupe Full time

Job Description

Media Buying (Offline and/or Online)

The day-to-day media buying for the agency Deliver excellent master contract pricing through negotiation and relationships with media owners, wherever applicable Develop understanding of client business and role of online in delivering objectives ways of working from planning to getting approval and billing process Deliver added value opportunities across clients wherever possible Book all campaigns according to the brief (with confirmed media) and ensure financials are correct. Monitor campaign delivery and reconcile any under deliveries. Assist with auditing process across specific client base. Follow through the closed job for invoicing process (incl. (proof of ads, supplier invoices, TV reporting, signed schedule) Constantly monitor performance and delivery of ad server and vendor reporting.  Monitor and report on clients’ expenditure update by campaign by media, if needed Keep track of clients’ media master contract fulfilments. Work closely with Planners to ensure all the media plans are as per latest MOCO template and make sure all elements are incorporated. Prepare CI for all mediums and help Planners manage all material submission timelines.

Billing Admin

Manage the media billing processes which involves,

Co-coordinating with media planning teams on billing instructions Processing billing instructions with finance/shared service teams Mapping vendor invoices against billing instructions Resolving billing discrepancies with relevant stakeholders e.g. media vendors, media, finance and shared service teams Billing status monitoring and reporting Media plan actualization and reconciliation on monthly basis. Support Planners to update the media plans based on actualized amount. Participate in finance WIP & Precision billing meetings to make sure Client's invoices get processed and meet billing timelines. Maintain co-ownership of WIP report with finance team, ensure that jobs are progressively reconciled and closed

Other billing requirements include,

Support requirements for onboarding of new suppliers Ensure 100% billing completion before end of following month of activity Resolve/respond to client billing queries

Qualifications

A minimum of 1-2 years experience in media agency handling media trafficking or buying. Familiar with and have worked with the major publishers. Proficiency in offline buying. Preferably has experience with online buying (both self-served and managed service) and digital ad operations. Strong in numbers and intermediate skills in Microsoft Excel (such as pivot table and v-lookup) Analytical and meticulous with an excellent eye for details A team player with an action-oriented mind-set, who is able to work with minimal supervision Eager to learn and to be an expert on billing tools and systems Excellent written and verbal communication skill Proactive and ability to prioritize tasks, work well under pressure
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