Tender Analyst, APAC

1 month ago

Singapur, Singapore JAS Worldwide Full time

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

The Rate and Tender Coordinator will be responsible for Coordination and Completing Country, global and regional Tenders, RFI’s and RFQ’s, participating in the RFQ process from initial Request for Information until delivery of Request for Quotation.

ESSENTIAL FUNCTIONS:

  • Prepare rates and organize company information for Country tender process and RFI and RFP’s request regional or worldwide pricing for all transportation product lines.
  • Coordinate bid submission and analyze data from Country Subsidiary.
  • Provide detailed shipping activity reports upon request.
  • Provide monthly reporting on overseas response to RFP’s.
  • Maintain and update pricing country database.
  • Monitor Global and Regional Accounts KPIs with presence in the country.      
  • Provide and work on shipments reports.
  • Provide high-quality support to the country sales team in all its activities
  • Participate actively in bringing in ideas for the Team's activities and take responsibility for related work packages (ie. stakeholder management)
  • Help in creating high-quality, high-value add reports (including pipeline management reports, and BRF's needed to set up reports) and in collecting and assessing results once they are in place
  • Collect best practice examples for continuous improvement
  • Assist the roll-out and implementation of global sales processes, standards, and guidelines
  • Ensure compliance with Tender Management process;
  • Analyze tender and distribute tasks to internal stakeholders, and review/validate information received from the internal stakeholders;
  • Oversee the entire process which includes the development of response format/pricing matrix/responding to queries as well as timely submission of RFI, RFP and RFQ to customers / bid owners;
  • Provide a quality proposal to the assigned bid owner and/or other Tender Management Teams for validation and submission to the customer;
  • Support and maintain pricing database
  • Maintain tender data profiling and records, including the update of monthly bid log and completed tenders;
  • Support market intelligence on competitors pricing, capabilities, facilities, client base, products and services for competition analysis;
  • Ensure post bid analysis to be performed by bid owners for all bids, both successful and
  • Unsuccessful Tenders. Ensure received tender feedback is shared with relevant functions in the organization.

SUPERVISORY RESPONSIBILITIES:     

None

QUALIFICATIONS:

  • Excellent organizational skills

  • Detail oriented, able to multitask and meet deadlines

  • Self-motivated, able to work in a team and independently
  • Excellent written/verbal communication skills are mandatory
  • Highly energetic, assertive, self-starter with positive, confident personality and strong interpersonal skills
  • Proficiency in standard corporate productivity tools including Microsoft Office. CRM experience helpful
  • Ability to work in a fast paced, team environment to achieve results, or independently with self-direction

EDUCATION AND EXPERIENCE:

  • High school diploma required
  • College degree or equivalent experience preferred
  • Fluent English and Spanish
  • Portuguese preferred
  • Experience in pricing and tender management related to process of aviation or maritime companies.

ENVIRONMENT:

100% performed in climate-controlled internal office environment working under normal office conditions.  

While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear.  While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds.

ADDITIONAL:

  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. 
  • Perform job responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. 
  • Establish and maintain positive and productive work relationships with all staff, potential and current customers and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs.  More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

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