Marketing & Events Executive

4 weeks ago

Singapur, Singapore Herbert Smith Freehills Full time
JOB DESCRIPTION

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.


The Opportunity

As part of the business development and marketing team, you will play a hands-on role in contributing to the firm’s success and helping to achieve its objectives. This could be as one of our business development and marketing professionals, coaching partners on relationship building, or building our brand as one of our marketing, design or events professionals.

If you’re a commercially minded individual with a passion for business development and improving the client experience in a professional services environment, you could be just what we’re looking for.

The role will involve:

Events

Actively manage a calendar of events across South East Asia offices Maintain an up-to-date calendar of client events in Singapore Plan, coordinate and produce virtual events and physical events in the offices within time limits. Execute the technical aspects for remote broadcasting. Manage on-demand posting of virtual programs. Assist with event logistics including facility, rentals, food, materials, audio-visual, email communications, onsite facilitation and post-event reporting. Create and edit event lists, invitations, materials and signage Track and report expenditures against budget Conduct pre and post event evaluations and report on outcomes Conduct research of vendors and venues and propose options for events. Draft, format and send email communications to promote firm events using Vuture - the firm's email platform Develop, update and maintain event email distribution lists using firm’s Interaction system. Prepare program materials including presentations, handouts and name tags, as well as promotional items/giveaways as requested. Provide onsite support at firm events, including setup and teardown, registration, speaker assistance, venue and vendor coordination. Prepare RSVP, attendance and survey summary reports. Post events to internal and external websites. Maintain event department documents including event calendars and forms. Provide additional event support as needed.

Marketing & Communications:

Assist in coordination of HSF’s participation in, and sponsorship of, local and national conferences Responsibilities would include handling lawyer reservations or RSVPs, and Coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities. Coordinate the distribution of legal publications and guides in South East Asia

To be successful in this role, you should have the below skills, experience & qualification:

A minimum of 2-3 years event management experience Excellent project co-ordination/administration skills Advanced MS Office skills - in particular Word, PowerPoint and Excel skills Experience in composing own correspondence, internal and external documents and working with large schedules and documents Exposure to marketing within a corporate or professional services environment is desirable. Database experience - InterAction experience desirable. Experience with virtual event production and platform/tools required. Experience with email marketing software preferred. Experience with website content management systems and HTML a plus. Experience with CRM software (e.g. InterAction) a plus. Excellent oral and written communications skills. Strong organizational abilities. Excellent project management skills; must be capable of working well under pressure in a fast-paced, deadline-driven environment.

Team

Business Development

Working Pattern

Full time

Location

Singapore

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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