Team Administrator

3 weeks ago


Singapur, Singapore NodeFlair Full time

1. Key Responsibilities

  • Manage, plan and co-ordinate A&A meetings and events taking place in Singapore including but not limited to bi-weekly connect session, annual A&A Week, annual team events, ad-hoc visits from VPs/ SVP.
  • Co-ordinate and arrange 1:1 meetings between the VPs, AADs and ADs and their direct reports and other staff.
  • Support the A&A team on administrative matters for e.g. room bookings, T&E issues, access pass requests, stationery, reminder to team on upcoming tasks e.g. CAPA ECs.
  • Assist team to book flights/ hotels or liaise with travel agency/ hotels/ local transport/ CIBT on travel needs for team where required. Provide research options to team on complicated/ last minute travel plans or changes.
  • Main person in charge of raising POs for purchase needs and vendors.
  • Main liaison with other supporting departments e.g. REF, Tech, HR, Finance where required.
  • Assist in new joiner onboarding and leaver support.
  • Maintain Teams channels and workplace accounts relevant to A&A Asia team. Ensure distribution lists in Teams, workplace, group emails are updated.
  • Liaise and coordinate with A&A teams based in UK and US where required.
  • Contribute and assist in ad-hoc projects needs where required.

2. Key Competencies

  • Willingness to work flexibly and to go beyond to provide support to the team.
  • Excellent collaborator with strong relationships across the EA and Team Administrator community.
  • Strong relationship builder and team player.
  • Proactive thinker and self-starter who can work independently.
  • Strong organizational and administration skills.
  • Comfortable in collaborating with all levels of the organization, with high level of awareness of interdepartmental relationships.
  • Ability to prioritize important tasks and complete them timely and accurately.
  • High integrity and ability to keep confidential information within A&A.

3. Basic Qualifications:

Professional

  • Good GCE O or A level
  • Private Secretarial Certificate or equivalent
  • 5-10 years in Team Administrator position or similar

Technical

  • Knowledge in MS office, softwares e.g., Word, Excel and Powerpoint
  • Good administration skills
  • Competent in learning new IT tools

Competencies

  • Proactive
  • Good team player and able to work well and relate to all levels of people
  • Eye for detail and good communication & organizational skills
  • High integrity for confidentiality

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