Tenancy Executive

2 weeks ago

Singapur, Singapore JLL Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Main Responsibilities:

Administration

To prepare weekly/monthly meeting documents and minutes.

To organize social events & meetings.

Operational Matters

Attend to day-to-day requests/feedback from tenants.

Assist the Manager in supervising soft services such as cleaning, security, landscape, pest control and carpark services.

Manage fit-out / reinstatement / A&A works.

Handle and process new application and renewal of season parking.

Administer and process Building's access cards (tenants / visitors / contractors).

Issuance / approving PTWs.

Coordinating viewing requests by leasing team.

Main contact for tenants' requests (deliveries, access, 

visits, air-con extensions, handyman works, etc.)

Tracking building occupancy & prepare reports.

Preparing Tenants' circulars / correspondences.

Prepare & carry out Tenant Survey

To review, and if necessary, recommend and implement changes to operations procedures.

To set and define standards required of non-maintenance matters, such as security guards and cleaners’ uniforms, management office, workplace security, cleaners’ store, etc.

To review all areas regularly to determine whether cost - saving measures can be implemented without compromising on quality, durability, or effectiveness.

To set up a monitoring system to track repairs and replacements for regular update/check and control for any excessive occurrence.

To follow up on matters after meetings.

To set up inspection schedules on defects, cleanliness and other term contract works.

To liaise with Property Executive (M&E) and tenants on matters related to M&E services.

To arrange for handling of emergency situations such as power failure, burst pipe, gas leaks etc.

To review and update Fit Our Guide, Tenants Handbook, SOPs, forms, if necessary.

To attend meetings with clients, term contractors or any other meetings and to record and put-up minutes.

To prepare and submit all necessary documents to authorities such as BCA and URA, or any relevant authorities as needed.

To keep updated records of all warranties.

To conduct daily checks to ensure that the common areas are maintained like cleaning, landscaping, etc.

To conduct regular inspections with the term contractors (cleaning, pest control, fire protection system, lift, etc.) to ensure that the services are carried out / maintained to the standard set by the Management and or the authorities.

To conduct daily checks on common property to ensure their soundness and proper maintenance.

To propose / recommend improvement, repairs and upgrading works when appropriate and ensure that such are carried out properly when approved.

To monitor and furnish regular reports on any intrusions, irregularities, or unsafe practices.

To set procedures and contact numbers of persons to be contacted for dealing with emergency situations such as burst pipe, fire, power failures, structural damage, etc.

Tenancy Management

Help coordinate tenant move-ins and move-outs.

Build positive relationships with co-workers, clients, and tenants.

Respond to tenants’ needs and maintain positive relationships and high retention levels with all tenants. 

Liaise with tenants on repairs and maintenance works.

Emergency

To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc.

To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.

Reporting & Budgeting

Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.

Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge. 

Manage all accounts payable for the property, including collection, and approval of invoices.

Respond to problems and concerns and ensures compliance with rules and regulations

Skills, Experience & Qualification:

Successful completion of scheduled activities.

Achieve KPIs.

Achieve target deliverables for business plans, monthly reports and budgets.

Attain best value for money outcomes on service contracts and facilities cost services.

Ensure that a high level of professionalism and customer service are always maintained.

Ability to work under pressure and meet set timelines.

Client and tenant’s customer satisfaction.

Meet standards and audit requirements.

Degree in Building & Real Estate Management or its equivalent with at least 3 years of experience; or

Diploma in Building & Real Estate Management or its equivalent with at least 5 years of experience.

Relevant experience in managing high rise commercial buildings or mixed developments.

Knowledge of operation, maintenance, fit out practices and related local ordinances.

Experience in formulating and implementing maintenance policies and procedures, project management for capital works.

Independent with integrity, innovative, proactive, and resourceful.

Good organization, problem solving and communication (verbal and written) skills.

Managerial experience is essential and ability to work under pressure.

Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  • Executive, Leasing, Industrial

    3 weeks ago

    Singapur, Singapore Mapletree Full time

    Executive, Leasing, Industrial Employment Type: Permanent Location: Singapore The Role This position will be assisting the VP, Leasing to maximise revenue and occupancy for the assigned industrial properties in Singapore. Job Responsibilities Formulating and implementing strategies to maximise rental and occupancy of the properties...

  • Property Executive

    3 weeks ago

    Singapur, Singapore Koufu Full time

    Responsibilities:Responsible for the management and maintenance of a commercial propertySupervise and manageterm contractors and ensure works are carried in accordance with contract specificationsResponsible for the daily smooth operation of the mall including M&E systems and building maintenance.Maintain proper documentation and Tenancy/Contractual...

  • Retail Leasing Executive

    2 weeks ago

    Singapur, Singapore FAR EAST MANAGEMENT (PRIVATE) LIMITED Full time

    Roles & Responsibilities(Potential conversion to permanent employment, contingent on performance and business needs)Responsibilites Negotiate lease renewals with tenants Prepare and finalise lease agreements and other leasing related documentation Work with appointed agents to source for suitable tenants Liaise with tenants and building occupants on...

  • Senior Executive, Leasing

    4 weeks ago

    Singapur, Singapore Nanyang Technological University Full time

    This position is responsible for the marketing and leasing of offices, F&B and retail outlets, Childcare Centre, Medical Centre, among others on the NTU main campus, preparing of lease agreements, licence and service agreements and finding the right tenants for units available for lease. The Senior Executive, Leasing will engage actively with other Offices...

  • Executive, Leasing, Retail, MPACTPM

    4 weeks ago

    Singapur, Singapore Mapletree Full time

    Executive, Leasing, Retail, MPACTPM Employment Type: Permanent Location: Singapore The Role This position will be responsible for leasing of the properties within the Company’s assigned portfolio. Job Responsibilities Supporting and implementing strategies to maximise rental and occupancy of the properties within the Company’s...

  • Executive, Marketing

    4 weeks ago

    Singapur, Singapore Mapletree Full time

    Executive, Marketing (Leasing) Employment Type: Permanent Location: Singapore The Role This position will be responsible for leasing of the properties within the Company’s assigned portfolio. Job Responsibilities Supporting and implementing strategies to maximise rental and occupancy of the properties within the Company’s...

  • Senior Executive

    1 week ago

    Singapur, Singapore Kuok Group Full time

    This position is for Allgreen Properties Ltd, a company under Kuok (Singapore) Ltd.Supporting and implementing strategies to maximize rental and occupancy of the properties within the Company's assigned portfolio.Securing new tenancies, identifying market segments and prospects, managing lease renewals with existing clients, and liaising with property...

  • Executive, Leasing, Retail

    1 week ago

    Singapur, Singapore Mapletree Full time

    Executive, Leasing, Retail (Based in Singapore) Employment Type: Permanent Location: Singapore The Role This position will be responsible for leasing of the properties within the Company’s assigned portfolio. Job Responsibilities Supporting and implementing strategies to maximise rental and occupancy of the properties within the...

  • Senior Technical Executive

    3 weeks ago

    Singapur, Singapore Savills Full time

    Responsibilities: Oversee the site team and appointed sub-contractors in maintenance and management of properties Manage the fault reporting system with daily building repair works, implementation of preventive and corrective programmes etc Implementation of preventive, corrective programmes and defects liability management (DLP) programme if required ...

  • Asst Director

    2 days ago

    Singapur, Singapore GovTech Singapore Full time

    [What the role is] The Procurement and Administration Services Division (PASD) ensures the integrity of NEA's procurement process and provides stewardship of administration services. PASD establishes, implements, and oversees the procurement policies & frameworks as well as provides advisories in ensuring the standards of integrity are maintained throughout...

  • Executive, Operations, Industrial

    3 weeks ago

    Singapur, Singapore Mapletree Full time

    Executive, Operations, Industrial Employment Type: Permanent Location: Singapore The Role This position is responsible to handle the operations for a portfolio of properties.  Job Responsibilities Walk the ground regularly to inspect condition of the properties and to highlight any works to be done where appropriate. Managing...

  • Executive, Marketing

    3 weeks ago

    Singapur, Singapore Mapletree Full time

    Executive, Marketing (Leasing) (Based in Singapore) Employment Type: Permanent Location: Singapore The Role This position will be responsible for leasing of the properties within the Company’s assigned portfolio. Job Responsibilities Supporting and implementing strategies to maximise rental and occupancy of the properties within...

  • Senior Executive

    4 weeks ago

    Singapur, Singapore CapitaLand Full time

    Job Description Handle requests and enquiries on the usage of promotional spaces, push carts/kiosks and vending machines within the mall Lease out the mall’s promotional spaces, e.g. atrium in accordance with the standards SOPs Lease out pushcarts / kiosks and vending machines and provide advice on design of displays if so required Plan and...

  • Manager/ Senior Manager/AVP

    3 weeks ago

    Singapur, Singapore Tri-Cap Consulting Full time

    We are recruiting for our client - one of the well known real estate owner/operator in the retail scene. Job DescriptionYou will be part of the Retail leasing team based in Singapore, responsible for formulating and executing leasing strategies for properties within the retail portfolio. Highly sensitive to what is happening in the retail market, you will...

  • Senior Executive, Leasing, Retail

    4 weeks ago

    Singapur, Singapore Mapletree Full time

    Senior Executive, Leasing, Retail (Based in Singapore) Employment Type: Permanent Location: Singapore The Role This position will be responsible for leasing of the properties within the Company’s assigned portfolio. Job Responsibilities Supporting and implementing strategies to maximise rental and occupancy of the properties...

  • Retail Leasing Executive

    3 weeks ago

    Singapur, Singapore Far East Organization Full time

    Responsibilities (Potential conversion to permanent employment, contingent on performance and business needs) Negotiate lease renewals with tenants Prepare and finalise lease agreements and other leasing related documentation Liaise with tenants and building occupants on leasing and tenancy related matters Requirements Diploma in...

  • Executive, Lease Management

    3 weeks ago

    Singapur, Singapore Mapletree Full time

    Executive, Lease Management Employment Type: Permanent Location: Singapore The Role This position will provide lease management support (focusing mainly on analytical and reporting) for all retail leases within the Company’s portfolio. Job Responsibilities Finance Related Maintenance of rent roll and tenancy detail files. Analysis...

  • Lease Admin Assistant

    2 weeks ago

    Singapur, Singapore Triton AI Pte Ltd Full time

    Perm / Contract (3 headcounts) Must have at least 2-3 years of experience drafting and processing legal contracts - such as service agreement / contracts / tenancy agreements, etc. Comfortable processing large volume of paperwork in a fast-paced environment. Meticulous and keen to pursue career within property management / leasing industry.  Job...

  • Executive, Operations

    3 weeks ago

    Singapur, Singapore Mapletree Full time

    Executive, Operations (2 years contract) Employment Type: Contract/Temporary Location: Singapore The Role This position is responsible to handle the operations for a portfolio of properties.  Job Responsibilities Working closely with the Technicians, plan and implement preventive maintenance and improvement works. Walk the...

  • Manager (Space Management) (1-year contract)

    4 weeks ago

    Singapur, Singapore Careers@Gov Full time

    You will be part of a team which oversees and runs the leasing planning and implementation of assigned MPA properties and execute effective leasing management strategies.Your key responsibilities include the following:Manage department(Leasing)’s finances including payment processing of invoices not just limited to term contracts, rental but include...