Assistant Vice President, Procurement
2 months ago
Responsibilities:
System Strategy and Governance
Developing a comprehensive procurement system strategy aligned with the Central Procurement Team’s goals and objectives. Establishing governance structures and policies to ensure effective system utilization, data integrity, and compliance. Collaborating with key stakeholders to define system requirements and priorities.System Implementation and Integration
Leading the implementation of the procurement system, including Workday New Features configuration and customization & Source to Contract applications. Coordinating with IT teams and external vendors to integrate the system with workday systems, such as IWF projects, budget check & any application interface with Workday. Overseeing system testing, user acceptance, and change management activities.System Optimisation and Performance
Continuously monitoring and evaluating the procurement system's performance, identifying areas for improvement. Conducting regular system audits to ensure data accuracy, system stability, and adherence to security protocols. Collaborating with IT teams to implement system upgrades, patches, and enhancements to optimise system functionality.User Training and Support
Providing comprehensive training and support to system users, ensuring their proficiency in system utilisation. Creating user manuals, documentation, and training materials to facilitate user adoption and knowledge transfer. Serving as a point of contact for user inquiries, troubleshooting, and issue resolution.Data Management and Reporting
Overseeing data management within the procurement system, ensuring data integrity, accuracy, and security. Developing and maintaining robust reporting capabilities to provide meaningful insights and analytics on procurement performance. Generating regular reports and key performance indicators (KPIs) to support decision-making and strategic planning.Sourcing, Vendor and Contract Management
Collaborating with vendors to address system-related issues, upgrades, and maintenance. Conducting sourcing, vendor evaluation and selection. Review and negotiate contracts to drive cost savings and optimisation. Managing vendor relationships and contracts related to the procurement system. Provide advisory and guidance to stakeholders on procurement framework, process and best practices.Continuous Improvement and Innovation
Staying up-to-date with industry trends, emerging technologies, and best practices in procurement systems. Identifying opportunities for process automation, optimisation, and innovation within the procurement system. Driving continuous improvement initiatives, seeking feedback from system users, and implementing enhancements based on user needs and evolving business requirements. Collaborate with cross-functional teams and contribute expertise to drive process improvements and achieve organizational objectives.Project financial management
Project Financial Management Lead is responsible for overseeing and managing the financial aspects of projects within the organization. Develop project budgets, financial forecasts, and cost control measures in collaboration with project teams. Monitor project financial performance, including tracking expenses and resource allocation, to ensure projects stay within budget. Conduct financial analysis and provide insights and recommendations to project managers and stakeholders. Collaborate with project teams to develop and review financial reports, including project financial statements, variance analysis, and financial projections.Requirements:
Bachelor's degree in a relevant field such as Business Administration, Finance, or Supply Chain Management. Proven experience in procurement system management and project financial management. Strong knowledge of procurement processes, supplier management, and contract negotiation. Solid understanding of financial management principles and practices. Excellent analytical and problem-solving skills. Strong communication and interpersonal skills. Ability to collaborate effectively with cross-functional teams. Proficient in using procurement and financial management software and tools. Attention to detail and ability to work in a fast-paced environment. Relevant certifications (e.g., Certified Professional in Supply Management, Project Management Professional) are a plus.-
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