Program Assistant

6 months ago

Singapur, Singapore The World Bank Full time

Program Assistant

Job #: req28225 Organization: World Bank Sector: Administration/Office Support Grade: GC Term Duration: 3 years Recruitment Type: Local Recruitment Location: Singapore,Singapore Required Language(s): English Preferred Language(s): Closing Date: 7/24/2024 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit .

Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit

South Asia Region (SAR)
The World Bank Group serves eight client countries in the South Asia Region, home to nearly 1.8 billion people. Clients range from large rapidly growing sophisticated middle-income countries to IDA countries to fragile and small island and landlocked states. Over the past few years, work has focused on the response to the COVID-19 crisis. In FY23, the region delivered $10.5 billion in financing for client countries and a wide range of ASAs and engagements with countries. The focus for the post-pandemic recovery lies on economic recovery and prudent fiscal and debt management; private sector expansion and job creation; climate resilience and improving human capital. The region will continue to support progress on structural reforms and invest in inclusion, gender equality, productive jobs, climate resilience and digital economy.


For more information on the South Asia Region (SAR):

Duties and Accountabilities

We are seeking a Program Assistant with solid organizational skills, and ability to solve problems independently and proactively. The Program Assistant will be based in Singapore and report to SAROS’s manager, based in Washington, DC. 

Your key responsibilities will be to: 

• Coordinate Practice Manager(s) and team schedules, meetings, and appointments, undertake standard logistical preparations for various events, . meetings, conferences, workshops, negotiations, etc. 
• Organize mission activities which include preparation/updating of mission itineraries and briefing materials, coordination of meeting schedule, travel, and security arrangements, etc. 
• Assist team or work unit by drafting a variety of routine documents, applying effective proofreading and grammar skills in English.
• Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application
• Use word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution
• Assist team or work unit by drafting a variety of routine documents, applying effective proofreading and grammar skills in English.
• Attend meetings, draft minutes, and ensure timely clearance and distribution. 
• Prepare standard system generated and customized reports, memoranda, and other communications as required.
• Process documents for signature, ensuring documents adhere to the World Bank’s standards and guidelines.
• Undertake ad hoc inquiries in standard and non-standard databases, retrieves, manipulates, and presents data.
• Additional ad-hoc responsibilities as assigned by SAROS’ Manager and/or Practice Managers(s).

Selection Criteria

• At least a bachelor’s degree and 2 years of relevantwork experience.

• Outstanding interpersonal and communicationskills.

• High degree of proactivity and flexibility, and ademonstrated capacity to handle a variety of multiple concurrent activities, toprioritize and balance competing demands under pressure, while maintainingattention to detail. 

• Ability to work independently, respond to, anddeal effectively in diverse situations with good judgment, discretion, anddiplomacy in handling confidential and sensitive matters.

• Excellentorganizational and administrative skills, assuming primary responsibility fororganizing and coordinating the workflow of a busy office.

• Excellent English communication skills, bothwritten and spoken, including ability to draft a variety of correspondence andedit materials using proper grammar and punctuation. 

• Proven ability to work effectively in ateam-oriented, fast-paced environment, and contribute towards commongoals. 

• Demonstrated advancedknowledge and experience working with Microsoft office applications (Excel,PowerPoint, Word, .

The candidate must have a legal right to work in Singapore such asSingapore citizens or permanent residents to be eligible to apply for this position.

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

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