Senior Administrative Associate

IDEXX is seeking an organized and detail oriented Senior Administrative Associate to provide high-level and administrative support to the Vice President of Asia Pacific Commercial Operations within the Companion Animal Group.

Why IDEXX
We’re proud of the work we do because our work matters. As an innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 180 countries and a global workforce of over 10,000 talented people.
So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

What You Can Expect?
You can expect to have a dynamic and exciting career with IDEXX that utilizes your practice experience and technical skills, allows you to travel, meet new people, expand your knowledge and skill set, all while positively impacting the lives of pets and their owners. Our day to day consists of meeting new people and building relationships with our customers. Being able to build relationships and work as a positive team player is a must You’ll be challenged every day as you work alongside the best team in the industry. You can expect continued growth within your position through comprehensive training programs.
Let’s pursue what matters together.

As the Senior Administrative Associate, you will be acting as gatekeepers and problem solvers and support VP of APO in form of calendaring and scheduling, meeting management, travel management, office management, internal and external customer service

What You Will Do
You will help manage the VP’s calendar including meeting set-up, travel arrangements, determining and shifting priorities, resolving scheduling conflicts, problem solving, etc.
You will act as intermediary for questions and issues before escalating, resolving independently where possible.
You will support stakeholder engagement by liaising with internal/external stakeholders, arranging meetings, events, and other stakeholder related activities.
You will design, format and update presentations and routine and non-routine correspondence.
You will plan and coordinate large meetings and special events including catering, technical equipment set up, awards and recognition, etc.
You will prepare and process purchase orders, invoices, check requests, expense reports, etc.
You will perform administrative tasks including phone coverage, ordering office supplies, distributing mail, etc.
You will collaborate with administrative team, globally.
You will perform other duties as assigned

What You Need to Succeed
Associates degree in Business or related field, plus job-related specialized training in administration or office management.
5+ years of related administrative, secretarial or office experience supporting executive or higher-level management.
You will have the ability to use discretion, consistently maintaining confidentiality, managing sensitive and proprietary information.
You will possess superior communication skills, both written and verbal.
You will have the ability to take initiative using judgment and independent thinking as appropriate.
You will possess excellent interpersonal skill and the ability to collaborate and work effectively with a diverse group of people, including members of senior management and peers.
You will possess excellent organizational skills; ability to handle multiple priorities; excellent attention to detail.
You will have excellent coordination, time management, customer service and problem-solving skills.
You will have the ability to work independently and as part of a Team.
You are a self-starter; results-oriented with demonstrated ability to finish projects, meet deadlines
You will have the knowledge of standard office procedures, practices, and equipment.
You will have experience/proficiency with MS Outlook, Word, Excel, PowerPoint and internet based