Assistant Manager, Finance

3 days ago

Singapore Singapore Business Federation Full time

The position reports to the Director, Finance and works closely with the Finance team to meet the overall business goals and strategic needs of the organisation; and has the following responsibilities.

**Responsibilities**:
**1. ORACLE NetSuite (Accounts Payable)**
- Responsible for the full AP function.
- Maintain, update and housekeeping the vendor master file in ORACLE NetSuite and SharePoint.
- Reconcile AP Aging, follow up and resolve discrepancies with vendors and staff.
- Provide guidance to staff on NetSuite System processes.

**2. Compliance and Payment Processing**
- Verify and process vendors’ invoices & credit notes, overseas & local staff claims, cash advances, new vendor requests in NetSuite System.
- Ensure transactions comply with procurement policy and other financial policies and procedures, complete with supporting documents.
- Process payments via bank transfers, GIRO and TT.
- Liaise with vendors and staff on any payment queries, Direct Credit Authorization (DCA) forms and any others.

**3. AP / Finance Related Tasks**
- Input and compile missions & events costing whenever required.
- Perform monthly bank reconciliation, GST computation and submission (AP).
- Prepare month end accrual lists of monthly fixed expenses/costs.
- Preparing audit schedules and liaise with external, internal and project auditors (if necessary).
- Compile annual purchase/invoices reports for analysis.
- Perform year end closing procedures, such as following up on old outstanding in AP Aging, inactive vendors, ensure clearing account is zero, etc.
- Any other duties & responsibilities as assigned.

**4. Government Funded Programmes**
- Update Government Funded Programmes tracking file monthly in a timely manner.
- Monitor status of claim submissions and fund disbursement.
- Monitor Government Funded Programme Aging.
- Assist in Government Funded Programme audit when needed.
- Prepare month end General Ledger entries journal for Government Funded Programme.

**Job Requirements**
- Diploma/Degree in Accounting and Finance
- At least 3 years of relevant experience in Finance / Accounts Payable
- Relevant experience with Government Funded Programmes
- Team player
- Positive working attitude
- Good communication skills
- Proficient in MS Excel, MS Powerpoint
- Proficient in ORACLE NetSuite

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