Event Coordinator

Estilo & Co Events is a leading event styling and design company known for curating unforgettable experiences tailored to our clients' unique visions. With a commitment to creativity, elegance, and attention to detail, we specialise in transforming ordinary events into extraordinary celebrations. From weddings and corporate functions to private and intimate gatherings, we pride ourselves on delivering unparalleled customer service and crafting memorable events.

Position Summary:
The Events Services Manager at Estilo & Co Events is responsible for overseeing the planning, coordination, styling and execution of all event services. This role requires a highly organised and creative individual with strong leadership skills to ensure that every event runs smoothly and meets client expectations. The Events Services Manager will work closely with clients, vendors, and internal teams to deliver exceptional events while maintaining budgetary constraints and maximizing profitability.

Key Responsibilities:
1. Event Planning and Coordination:

- Develop detailed event plans, timelines, and schedules.
- Collaborate with clients to understand their vision, goals, and requirements for each event.
- Coordinate with vendors and suppliers to ensure timely delivery of services and products.
- Oversee the selection and booking of event venues, ensuring suitability and availability.

2. Event Styling:

- Conceptualise and design event themes and décor.
- Prepare décor items and floral arrangements to align with the event’s vision.
- Utilise creative talent to enhance event aesthetics, ensuring a memorable experience for clients and guests.
- Create design materials using Canva or similar design tools.

3. Team Management:

- Manage a team of event coordinators, stylists, and support staff.
- Assign tasks and responsibilities, ensuring team members are aware of their roles and deadlines.
- Conduct regular team meetings to review event plans, progress, and address any issues.

4. Budget Management:

- Develop and manage event budgets, ensuring costs are controlled and profitability is maximised.
- Monitor expenses and make adjustments as necessary to stay within budget.
- Negotiate contracts with vendors and suppliers to secure the best rates and terms.

5. Client Relations:

- Serve as the primary point of contact for clients throughout the event planning and execution process.
- Provide regular updates and progress reports to clients.
- Address and resolve any client concerns or issues promptly and professionally.

6. Event Execution:

- Oversee the setup, execution, and teardown of events, ensuring all elements are executed to the highest standards.
- Coordinate logistics, including transportation, equipment rental, and staffing.
- Ensure all health, safety, and legal requirements are met.

7. Quality Control:

- Maintain high standards of quality for all event services and deliverables.
- Conduct post-event evaluations to gather client feedback and identify areas for improvement.
- Implement improvements based on feedback and lessons learned from each event.

8. Marketing and Promotion**:

- Collaborate with industry partners to promote events and drive event bookings.
- Develop and implement marketing strategies to increase the visibility and reputation of Estilo & Co Events.

9. Innovation and Trends:

- Stay updated with the latest trends and best practices in event management and styling.
- Introduce new and innovative ideas to enhance the client experience and event outcomes.

Qualifications:

- Bachelor's degree in Event Management, Interior Design, Business Administration, or a related field.
- Proven experience as an Events Manager or in a similar role within the events industry.
- Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
- Excellent interpersonal and communication skills, both written and verbal.
- Proficiency in event management software and tools.
- Strong leadership and team management abilities.
- Budget management and financial acumen.
- Ability to work under pressure and meet tight deadlines.
- Creative problem-solving skills and attention to detail.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
- Event styling experience and a proven track record of creative talent.
- Experience working with Canva or similar design tools.

Application Process:
Estilo & Co Events is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We look forward to welcoming a dedicated and passionate Events Services Manager to our team