Administrative Assistant

2 days ago

Singapore SG EPAY PTE. LTD. Full time

**About SG EPAY**:
SG EPAY is a leading Singapore-based FinTech company, licensed by the Monetary Authority of Singapore (MAS). We deliver innovative digital payment and acquiring solutions to merchants across the region, with a strong emphasis on compliance and customer service.

**Role Overview**:
We are seeking a proactive and detail-oriented **Administrative Assistant**to join our growing team. This role is key in supporting the company’s day-to-day administrative, operational, and coordination needs, ensuring efficient office management and smooth business support across departments.

**Key Responsibilities**:

- Provide general administrative and clerical support, including managing correspondence, scheduling meetings, arranging travel, and maintaining records.
- Assist with the preparation, formatting, and filing of documents, reports, and data logs.
- Coordinate with internal teams (finance, HR, IT, operations) to facilitate workflows and resolve administrative matters.
- Support onboarding of new hires and maintain updated staff records, checklists, and compliance documentation.
- Monitor and track office supplies, vendor services, and other operational resources to ensure timely replenishment and cost efficiency.
- Assist in the preparation of presentations, meeting notes, and internal communications.
- Maintain proper documentation and filing systems in compliance with company policies and regulatory requirements.
- Provide logístical support for company events, team sessions, and training activities.
- Perform other ad hoc duties or projects assigned to support management and operations.

**Requirements**:

- Diploma or equivalent qualification preferred; fresh graduates are welcome to apply.
- 1-2 years of experience in administration, office support, or coordination roles is advantageous but not mandatory.
- **Proficiency in Mandarin (written and spoken) is required**to communicate with Mandarin-speaking clients and to handle relevant documentation.
- Strong organisational and multitasking abilities with excellent attention to detail.
- Good interpersonal and communication skills; able to liaise effectively with diverse teams.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with basic data entry/tracking.
- Ability to work independently with mínimal supervision, while being a strong team player.
- Prior exposure to the finance, payments, or FinTech industries is a plus but not compulsory.
- Flexibility to occasionally assist beyond regular office hours if business needs arise.

**Personal Attributes**:

- Professional, positive, and responsible attitude.
- Adaptable and able to perform efficiently under pressure.
- Customer-oriented mindset with excellent problem-solving skills.
- Reliable, discreet, and trustworthy in handling sensitive information.

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