Executive - Administration (1 Year Contract)

2 days ago

West Singapore Emprego SG Full time

**Location**
- Singapore, West**Job Type**
- Full Time**Salary**
- $3,000 - $4,000 Per Month**Date Posted**
- 2 hours agoAdditional Details

**Job ID**
- 95710**Job Views**
- 1Roles & Responsibilities

**Job Summary**

The executive-administration provides clerical support to our managers and employees and coordinate all daily administrative activities. He/she is responsible for general administrative and secretariat support function for the Corporate Services. He/she administers and carries out the day-to-day general administrative duties in order to ensure that the Department targets are met within the stipulated time frame. He/she continuously reviews and enhances the administration standard operating procedures in order to provide effective and efficient service delivery.

**Duties and Responsibilities**

**Administration**
- Management of Society matters such as
- Maintaining the database of membership details, updating of registries (ROS, Charity Portal), communicating with members on Society matters and coordinating with members to ensure most updated membership information
- Coordinate and administer activities related to CAS’ executive committee and the associated sub-committees. This includes: The coordinating of meetings (including time, date, location, and inviting attendees), the preparing and distributing meeting agendas and documents ahead of meetings, and communicating with members regarding the executive committee/subcommittee work
- Management of the general office:

- Ensuring that the office is well equipped with the necessary stationery, supplies and equipment so that office procedures run smoothly
- Administrative and secretariat support for the following functions in Corporate Services:

- Finance: Support the raising of item requisition forms and payment vouchers to facilitate payment process on a timely manner
- Fund Raising: Ensure proper records and documentation of all CAS donations (cash and donation-in-kind)
- IT: Perform regular housekeeping to of Services and HQ’s database systems, archiving inactive records, ensuring updated documents/photos of services and service users, reviewing records for accuracy. Propose and implement database security best practices in CAS, so as to ensure that CAS’ database is secure and confidential. Liaise with vendor for IT support, procurement of IT equipment and the renewal of IT services

**Project Management**
- To lead, plan and execute Society’s events such as the Annual General Meetings
- On behalf of CAS, to lead, source for and monitor the implementation of digital solutions and relevant grants (such as the Charities Capability Fund) that will enhance CAS’ productivity and operational efficiency

**Other Duties**
- Undertake any other duties as assigned by the Manager, Corporate Services and/or Executive Director

Tags

executive

administration

1

year

contract

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