Secretary to Managing Director

4 days ago


Singapore STAFFGO PTE. LTD. Full time

We are hiring an organised and hands-on Executive Assistant / Personal Assistant to support the Managing Director (MD) of a client in the lighting industry. You will coordinate the MD’s calendar and travel, organise meetings and corporate events, prepare minutes, and keep priorities moving day-to-day.

This is an **on-site 6-month contract**role, starting on **1 Dec 2025 to Mid-Jun 2026**. _Note: There is a planned break in employment during the company’s year-end closure (20 Dec 2025 - 4 Jan 2026). _

**Key Responsibilities**:

- **Meetings & Events**:Organise internal/external meetings, conferences and corporate events (venues, invites, materials, logistics).
- **Calendar Management**:Own the MD’s calendar—book, prioritise and resolve clashes; prepare meeting briefs.
- **Travel Arrangements**:Handle flights, ground transport, visas and hotel bookings; prepare itineraries.
- **Minutes & Follow-ups**:Record accurate minutes, track action items and ensure timely closure.
- **Task & Deadline Tracking**:Proactively remind the MD of key tasks, milestones and reporting deadlines.
- **Stakeholder Liaison**:Coordinate professionally with clients, suppliers and internal teams; maintain confidentiality.

**Requirements**:

- 2-5 years’ experience as an Executive Assistant / PA or senior admin supporting a senior leader (MD/CEO/Director).
- Proven calendar ownership, travel booking, and minute-taking for senior meetings.
- Proficient in Microsoft Office / Google Workspace; comfortable with Zoom/Teams; basic slide/report prep.
- Strong written and verbal communication, attention to detail and follow-through.
- Able to commit **on-site at Havelock**for the stated contract windows; comfortable with occasional after-hours support for events/travel.

**Ideal Profile**:

- **Short-term contract seeker**(e.g., between roles, exploring contract work, or returning to work and preferring a fixed-term engagement).
- **Hands-on, reliable executor**who enjoys keeping calendars, travel, and follow-ups tight and accurate.
- **Detail-first communicator**—writes clear minutes and action lists; anticipates needs and reminders without prompting.

**How to Apply**:
Please submit your CV via MyCareersFuture and include:

- Confirmation you can commit to the contracted period (Dec 2025 to June 2026)
- Your **earliest interview availability**(interviews scheduled ASAP on a rolling basis).
- Your **expected salary**( SGD 4,000).StaffGo Pte Ltd (EA Licence No.: 23C2993
Poh Yong Shun (Registration No.: R25152352)


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