HR and Team Assistant

HR & Team Assistant
Glanbia Performance Nutrition

Join this dynamic team focused on delivering better nutrition for every step of life’s journey

The Opportunity

This role will spend approximately 50% of time focused on supporting the regional HR team, as the central point of HR administration for the region. The HR administration tasks vary, with some regular HR tasks (such as supporting the onboarding and exit processes, HR data entry, recruitment support) and a mix of supporting HR projects as led by the regional HR Business Partners.
For the remaining 50% of the work week, this position will be focused on working with the regional leadership team with administration support. This may include overflow work from the General Manager’s Executive Assistant (travel bookings, leave coverage, diary management, event organization) or ad hoc requests directly from the leadership team.

Accountabilities

HR Administration
- Delivering accurate, efficient, timely and standardized administration of employment lifecycle (including regulatory-related) transactions with strong employee experience focus
- Support regional HR projects to drive transformation and new strategic initiatives
- Drafting and issuing of HR letters and correspondence
- Manage HR calendar invites and coordinate HR training sessions
- Supporting onboarding and exit processes
- Manage employee movements and impacts on Asia’s health insurance policy
- Respond to AskHR queries submitted from within region
- Support the delivery of HR projects and initiatives led by regional HR Business Partners
- Build connections with HR support functions within Ireland and US to help service and resolve local issues

HR System Support (SuccessFactors)
- Data entry and management
- Data quality checks and generating reports as required
- Liaising with Systems COE for changes needed to HR system
- Support employees with queries on how to utilise HR system

Talent Acquisition Administration
- Drafting of Employment Agreements and issuance via DocuSign
- Supporting scheduling of interviews for Hiring Managers
- Communications and updates with applicants
- Support Hiring Managers with the onboarding program

Team Administration
- Provide backup to the Executive Assistant (leave coverage, overflow of work, etc)
- Support Regional Leadership team with travel and bookings
- Support the organisation, set up and pack down of team events, lunches, or guest visits to office.
- Support Regional Leadership team members with ad hoc administration tasks

The Skills you will bring to the team
- Experience supporting an HR team in an administrative/advisor capacity
- Basic knowledge of the HR lifecycle (from onboarding, performance, and exits)
- Basic knowledge of employment laws withing Singapore and / or other countries.
- Systems and data entry skills, including use of an HR system such as SuccessFactors
- Previous experience in an administrative role supporting multiple stakeholders
- Strong customer service and communication skills, both verbally and written

Where and how you will work
The opportunity will be based in Singapore with hybrid working arrangements available through our Smart working model which allows you a greater choice in how you work and live, giving you a better work-life balance.

What we would like to offer you
The opportunity to develop your career on a global stage, continuous learning through an on-demand learning platform, and a competitive compensation package.

About Glanbia

**The Glanbia Group comprises three divisions**: Glanbia Performance Nutrition, Glanbia Nutritional's, and Joint Ventures. Collectively and with our partners we offer an incredible breadth of expertise in nutrition. We employ a team of 6,000 people, work with global food and beverage companies, and sell our award-winning and market-leading products in 130 countries worldwide.

At Glanbia, our culture celebrates individuality, knowing that together we are more.